Executive Flight Assistant Coordinator

Starlink Aviation; Dorval; On-site; CAD 50,000 - 70,000; Full time

Job summary

Starlink Aviation is seeking an Executive Flight Assistant Coordinator to serve as an ambassador to customers while managing logistics and travel arrangements. This role involves organizing transport, ensuring accommodations, and handling essential documentation. The ideal candidate will be bilingual, with strong communication skills and the ability to work independently under tight deadlines. The position offers a dynamic team environment with attractive benefits.

Benefits

Dynamic and experienced team

Competitive salary

Flexible schedule

On-site parking

Company events

RRSP

Three weeks of vacation after the first year of service

Five personal days per year

Group insurance with assistance program for employees and families

Postal Pharmacy services

Short and long-term disability, dental, and life insurance

Qualifications

• Canadian citizenship or permanent resident status required.
• Bilingual in French and English.
• Proficiency in handling travel and logistics.

Responsibilities

• Prepare transport logistics and organize travel arrangements.
• Handle document requests and perform data entry after flights.
• Ensure hotel and catering services are arranged.

Skills

Interpersonal Skills

Ability to Work Independently

Ability to Meet Deadlines

Communication Skills

Education

Eligibility to obtain a Restricted Area Identity Card (RAIC)

Tools

Microsoft Office Suite

Job description

Reporting to Starlink Aviation's Assistant Director of Operations, your role as Executive Flight Assistant Coordinator will involve carrying out technical tasks in the same way as a company ambassador to customers.

This assistant role includes, but is not limited to:

• Preparing transport logistics;
• Organizing travel arrangements, including air and ground transportation;
• Ensuring that hotel and catering services are arranged;
• Making document requests to customers via email and telephone;
• After flights, data entry, follow-up on invoices and purchase orders for supplier account closure;
• Performing any other tasks deemed necessary by the flight coordination department.

Work schedule: 10-hour rotating shifts.

Qualifications:

• Canadian citizenship or permanent resident status;
• Eligibility to obtain a Restricted Area Identity Card (RAIC);
• Bilingual in French and English;
• Proficiency in Microsoft Office Suite.

Your skills

• Excellent interpersonal skills; ability to work independently or as part of a team;
• Ability to meet tight deadlines;
• Excellent communication skills;
• Responsible, rigorous, and conscientious.

Benefits include:

• Dynamic and experienced team;
• Competitive salary;
• Flexible schedule;
• On-site parking;
• Company events;
• RRSP;
• Three weeks of vacation after the first year of service;
• Five personal days per year;
• Full range of benefits including:
• Group insurance with assistance program for employees and families;
• Postal Pharmacy services;
• Short and long-term disability, dental, and life insurance.