Executive Coordinator

UnitedHealth Group; Richmond; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading global healthcare organization is seeking an Executive Coordinator to provide senior-level administrative support and contribute to project management. This role requires 3+ years of experience in a similar position, strong organizational skills, and proficiency in Microsoft Office. The successful candidate will manage complex calendars, coordinate meetings, and support project initiatives on a hybrid schedule. Competitive hourly pay based on experience.

Benefits

Comprehensive benefits

Career development opportunities

Four weeks of on-the-job training

Qualifications

• 3+ years of experience as a Project Coordinator, Project Manager, or Executive Assistant.
• Ability to manage multiple tasks/projects with extreme attention to detail.
• Intermediate proficiency in Microsoft Office.

Responsibilities

• Manage and maintain complex calendars and coordinate meetings.
• Schedule and coordinate resources for meetings/events.
• Assist in project planning and execution, including scheduling project meetings.

Skills

Project Coordination

Organizational skills

Communication skills

Technical proficiency

Education

High School Diploma / GED

Tools

Microsoft Office

Job description

This position follows a hybrid schedule with three in-office days per week. Our office is located at Cambie Rd. #, Richmond, BC V6X 3G5.

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data, and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits, and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Coordinator is responsible for providing senior-level administrative support while also contributing to project coordination and light project management activities to ensure smooth execution of business initiatives.

This position is full time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm.

We offer 4 weeks of on-the-job training. The hours of the training will be aligned with your schedule.

Primary Responsibilities :

1. Manage and maintain complex calendars; coordinate meetings while avoiding scheduling conflicts.
2. Prepare and distribute meeting materials in a timely manner.
3. Schedule and coordinate resources and technology for meetings/events, including those involving Executive and Board-level participants.
4. Arrange travel logistics (airfare, hotel, ground transportation, office space) and assist with expense reporting.
5. Host and facilitate meetings and external events, including speaker introductions, presentation support, timekeeping, and note-taking.
6. Ensure appropriate access for meeting participants (e.g., security badges, building/internet access).
7. Plan and organize logistics for large and/or offsite events using internal and external resources.
8. Support project coordination efforts by tracking timelines, deliverables, and action items across multiple stakeholders.
9. Assist in project planning and execution, including scheduling project meetings, preparing status reports, and following up on outstanding tasks.
10. Collaborate with cross-functional teams to ensure alignment on project goals, timelines, and deliverables.
11. Maintain project documentation and ensure version control of key materials and communications.
12. Proactive, solution-oriented mindset with a collaborative approach to team success.
13. Proven high emotional intelligence (EQ), with a proactive and anticipatory approach to support.
14. Demonstrated familiarity with internal systems for onboarding, Business Segment Liaison (BSL) requests.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications :

• High School Diploma / GED
• Must be 18 years or older
• 3+ years of experience as a Project Coordinator, Project Manager, or Executive Assistant supporting multiple executives (e.g., Legal, HR, Finance)
• Intermediate proficiency in Microsoft Office
• Ability to quickly learn and adapt to new tools, systems, and technologies, with a proven track record of being technically savvy
• Ability to manage multiple tasks/projects and deadlines simultaneously with extreme attention to detail and confidentiality
• Ability to work up to three days per week at Cambie Rd. #, Richmond, BC V6X 3G5
• Ability to work full time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm

Preferred Qualifications :

• 1+ years of experience in project coordination, office management, or project management
• Experience in travel planning and scheduling
• Experience supporting project teams or managing small-scale projects

Telecommuting Requirements :

• Reside within a commutable distance to the office at Cambie Rd. #, Richmond, BC V6X 3G5
• Ability to keep all company sensitive documents secure (if applicable)
• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills :

• Exceptional communication and stakeholder management skills to support C-level executives
• Agile and highly flexible with the ability to manage multiple priorities and competing deadlines
• Strong organizational skills with attention to detail and follow-through
• Ability to maintain confidentiality and handle sensitive correspondence
• Proactive, solution-oriented mindset with a collaborative approach to team success
• All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Canada Residents Only: The hourly range for Canada residents is $19.38 to $40.24 per hour. Pay is based on several factors including but not limited to education, work experience, certifications, etc.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone—of every race, gender, sexuality, age, location, and income—deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.