Executive Communications Assistant

Keller Executive Search; Montreal; Hybrid; CAD 126,000 - 166,000; Full time

Job summary

A global executive search firm in Montreal seeks a proactive Executive Assistant to support senior executives. This role includes managing complex calendars, preparing strategic presentations, and liaising with high-profile clients. Candidates should have proven experience and exceptional organizational skills. Competitive salary range is CAD 126,000–166,000 annually, with comprehensive benefits including health insurance and paid time off.

Benefits

Comprehensive health insurance

Paid Time Off

Professional growth opportunities

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Exceptional organizational and multitasking skills in fast-paced environments.
• Ability to operate independently while collaborating effectively in teams.

Responsibilities

• Manage complex executive calendars and handle confidential travel logistics.
• Draft and edit high-level correspondence and strategic presentations.
• Liaise with high-profile clients ensuring polished interactions.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Discretion

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

This is a position within Keller Executive Search and not with one of its clients.

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition.

Key Responsibilities

• Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
• Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
• Oversee document management, including sensitive client files and project tracking.
• Perform in-depth research for executive decisions, candidate profiles, and market insights.
• Coordinate with internal teams on ad-hoc projects and executive initiatives.
• Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
• Plan and execute executive events, board meetings, and leadership workshops.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace.
• Exceptional organizational and multitasking skills in fast-paced environments.
• Superior written and verbal communication abilities.
• Discretion in handling confidential and sensitive information.
• Keen attention to detail with a commitment to accuracy.
• Ability to operate independently while collaborating effectively in teams.
• Adaptable mindset for dynamic priorities.

Compensation and Benefits

• Competitive salary: 126,000–166,000 CAD annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.

Professional Growth

• Experience in a rapidly expanding global organization.
• Opportunity to broaden responsibilities in executive support and recruitment strategy.
• Hands-on learning in high-level talent acquisition and leadership development.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Equal Employment Opportunity and Compliance

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.

Commitment to Diversity and Inclusion

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We believe that diversity strengthens our organization and enhances our ability to serve our clients effectively.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities up to the point of undue hardship. We engage in an interactive process to determine effective, reasonable accommodations.

Privacy and Pay Equity

• For information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com. We comply with applicable federal and provincial privacy laws.
• Both Keller Executive Search and our clients are committed to pay equity and conduct analyses in accordance with applicable federal and provincial pay equity laws.

Compliance with Laws

Both Keller Executive Search and our clients comply with federal, provincial, and territorial laws governing employment standards and human rights. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment and Violence Prevention

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment or violence based on any protected ground under human rights legislation. We are committed to maintaining a safe and respectful work environment for all employees.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note

This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within Canada.