Executive Co-ordinator

Government of Manitoba; Winnipeg; On-site; CAD 55,000 - 68,000; Full time

Job summary

The Government of Manitoba is seeking an Executive Coordinator for the Public Utilities Board. This role involves providing critical clerical and analytical support within the Finance Department while working closely with stakeholders to manage various financial and administrative tasks. The ideal candidate will possess extensive accounting experience, proficiency in SAP, and strong communication skills.

Qualifications

• Extensive accounting experience including accounts payables, receivables, and process management.
• Strong written and verbal communication skills to interact across various stakeholders.
• Ability to manage and organize files and meeting logistics efficiently.

Responsibilities

• Provides administrative, clerical, and analytical support to PUB professionals.
• Manages files, meeting logistics, and handles accounts payable/receivable.
• Initiates, processes, and monitors office supplies and specialized assets.

Skills

Accounting

Written Communication

Verbal Communication

Interpersonal Skills

Organizational Skills

Time-management

Financial Research

Education

Post secondary education in a paralegal program or related field

Tools

SAP

Microsoft Office

SharePoint

Adobe Acrobat

Job description

Executive Co-ordinator

AO1 Administrative Officer 1

Term/full-time

One Year

Department of Finance

Public Utilities Board

Winnipeg MB

Advertisement Number: 44333

Salary(s): AO1 $55,983.00 - $67,387.00 per year

Closing Date: June 29, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

Introduction

Within the Finance Department, the Public Utilities Board of Manitoba (PUB) is an independent, quasi-judicial administrative tribunal that has broad oversight and supervisory powers over public utilities and designated monopolies, as set out in statute. The PUB considers both the impact to customers and financial requirements of the utility in approving rates. The PUB is currently looking for an Executive Coordinator (One year term) to join the team.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check.

Qualifications:

Essential:

• Post secondary education in a paralegal program or related field. A combination of education and experience may be considered.
• Extensive Accounting experience including accounts payables, accounts receivables, invoice processing, inventory control, attendance management, drafting cashflows, budgets and petty cash reconciliation.
• Extensive SAP experience.
• Strong written communication skills with the ability to proofread and edit business correspondence.
• Excellent verbal communication skills with the ability to communicate with the a variety of stakeholders in person or over the phone.
• Effective interpersonal skills with the ability to work effectively in a team environment and manage conflict.
• Excellent organizational and time-management skills to meet strict and competing deadlines.
• Ability to conduct financial research and reports.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat and Apple iPad.

Desired:

• Experience using SharePoint for web publishing and web-based document management system.

Duties:

The Executive Coordinator provides administrative, clerical and analytical support services to all professional positions of the Public Utilities Board (PUB). Some of the duties include: Managing files and submission documents on behalf of the Executive level of PUB, managing meeting logistics, maintain a tracking system for filing of Board Directives and commercially sensitive information submissions, managing all accounts payable, accounts receivable, invoice processing, ESOR’s, inventory, attendance, billings normally associated with office manager responsibilities and initiating, processing, monitoring, and receiving office supplies and office IT equipment and specialized assets

Apply Now:

Advertisement # 44333

Talent Acquisition

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB, R3B 2A9

Phone: [phone]

Fax: [phone]

Email: [e-mail]

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.