Executive Business Support

Johnson & Johnson; New Brunswick; Hybrid; USD 77,000 - 124,000; Full time

Job summary

Johnson & Johnson is seeking an Executive Business Support professional for the Office of Inclusion in New Brunswick. This role involves providing comprehensive executive administrative support to the Chief Inclusion Officer, managing schedules, and assisting with various initiatives. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills.

Qualifications

• Previous experience as an executive assistant or in a project management role.
• Advanced proficiency in MS Office Suite required.
• Ability to maintain confidentiality and manage multiple tasks.

Responsibilities

• Provide executive administration and business support to Chief Inclusion Officer.
• Manage and maintain the CIO's schedule, including travel arrangements.
• Prepare agendas and materials for executive meetings.

Skills

Organizational skills

Problem-solving

Communication

Analytical skills

Education

High school diploma

Associate or bachelor’s degree

Tools

MS Office Suite

SAP Ariba

SharePoint

Concur

Microsoft Teams

Zoom

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Bogotá Distrito Capital, Colombia, New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Business Support professional, for the Office of Inclusion, located in New Brunswick, NJ or Bogota, Colombia.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

We are seeking a highly motivated and organized individual to join our team as an Executive Business Support professional. This role will be responsible for providing comprehensive executive administrative support to the Chief Inclusion Officer and their organization, including assisting with the coordination of various initiatives within the department. We are looking for someone who is passionate, energetic, agile and exhibits a high degree of professionalism while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed. Role requires solid organization skills, the ability to work successfully in a matrixed environment, build and maintain relationships at all levels, handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.

Responsibilities:

• Provide executive administration and business support to Chief Inclusion Officer.
• Proactively manage and maintain the schedule for the CIO, including calendar management, travel arrangements (domestic and international), Expense reports and meeting coordination. Ability to take a strategic approach to calendar management by leveraging data to maximize productivity.
• Support CIO travel by booking meeting spaces in remote locations (other campuses, and external locations).
• Identify and anticipate organization and executives’ priorities to support prioritization of tasks and events.
• Contribute to organizational operations and continuous improvement efforts with guidance from Office of Inclusion Leadership team members.
• In collaboration with other team members, manage special projects and events for the Leadership Team including coordinating conference room reservations, catering requests and travel arrangements for complex group meetings as needed.
• Prepare agendas and materials for executive meetings. Assist in the preparation of meetings, including agenda creation, meeting minutes, and follow-up on action items.
• Coordinate and assist in developing, compiling, and processing associated business reports, analysis and purchase orders.
• Ability to perform in a fast-paced environment and adapt to dynamic shifting priorities.
• Handle various duties and special projects, including reviewing and proofreading, with appropriate prioritization and an ability to problem-solve and learn new skills.

Qualifications:

Required:

• A minimum of a high school diploma is required; an associate or bachelor’s Degree is preferred.
• Previous experience as an executive assistant or in a project management role.
• Advanced Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint and working knowledge of SharePoint.
• Comfortable with technology to gain advanced proficiency quickly in SAP Ariba, SharePoint, Concur, AMEX Travel, Microsoft Teams, and Zoom meetings.
• Global calendaring experience in a matrixed environment understanding time zone impacts to meetings and travel schedules.
• Flexibility and willingness to accommodate requests from stakeholders in multiple time zones.
• Detail-oriented with strong organizational skills and the ability to prioritize various tasks simultaneously.
• Ability to maintain a high degree of confidentiality when exposed to sensitive matters.
• Excellent analytical, problem-solving, organizational and prioritization skills.
• Self-starter and works well in a team environment.
• Proactive and self-motivated, with demonstrated ability to work independently and handle multiple responsibilities with tight deadlines.
• Willingness to challenge and improve processes.
• Able to use own initiative and judgement, problem solving / decision-making.
• Strong verbal and written skills, strong communication and interpersonal skills, with the ability to interact effectively with all levels of the organization.
• Flexibility to adjust to changing business environments.
• Proven track record to build and support strong, positive relationships with internal and external business partners.
• Demonstrate accountability for role responsibilities and actions.

Preferred:

• Project management experience.
• Experience with MS Office Applications, including TEAMS.
• Experience with OneDrive.
• Experience with Workday.
• Experience with Concur.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an inclusive interview process. If you are an individual with a disability and would like to request an accommodation, please email [e-mail] or contact AskGS.

The anticipated base pay range for this position is : $77,000 - $124,000

Additional Description for Pay Transparency:

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the applicable plan. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible for various company-sponsored benefits, including medical, dental, vision, life insurance, disability, and retirement plans. For more details, visit http://www.careers.jnj.com/employee-benefits.