Executive + Brand Marketing Assistant

Big Viking Games; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A dynamic gaming company in Toronto seeks an experienced Executive Operations Coordinator. In this role, you'll streamline workflows, manage executive calendars, and enhance brand presence. The ideal candidate will have strong organizational and communication skills, a problem-solving mindset, and proficiency in Google Workspace and collaborative tools. This full-time, in-person role offers competitive salary and benefits, along with opportunities for growth within the company.

Benefits

Health and Wellness spending account

Group Retirement Savings Plan matching

Competitive salary

Qualifications

• Ability to juggle multiple priorities with speed and accuracy.
• Sharp problem-solving instincts to navigate ambiguity.
• Strong writing skills with clarity in tone and audience.

Responsibilities

• Coordinate complex calendars and travel logistics for the Executive Team.
• Draft, schedule, and publish posts across social media properties.
• Manage logistics for internal events and team socials.

Skills

Problem-solving skills

Strong writing and communication skills

Organizational skills

Proficiency with Google Workspace

Familiarity with AI tools

Tools

Canva

Notion

Asana

Slack

Job description

Description

Important :

This is a full-time in-person role based in Toronto. The successful candidate will be required to work from our Queens Quay West office Monday to Friday .

About Us :

Making fans - Thats what were all about! Since our humble beginnings in 2011 these two words have driven Big Viking Games to become the successful company it is today. We are focused on making our mark as a next-generation live operations games company.

We believe that each Viking is unique and brings exponential value to the company. In return we provide Vikings with the opportunity to solve problems through continuous learning and fostering feedback ultimately mastering their craft. By investing in our Vikings and in new technologies we can continue our success for years to come.

We are embarking on an adventure and rely on our team of skilled enthusiastic and collaborative Vikings to turn our ship towards a new horizon.

About the Role :

This is not your average admin role. Its a high-impact position that keeps our Executive Team running smoothly while amplifying our brand voice internally and externally. Youll streamline calendars unblock workflows and serve as a key connector across teams all while contributing to brand content that reflects who we are as a company.

Youll get hands-on exposure to the inner workings of a live operations companyexecutive ops recruiting brand and culturewith mentorship from senior leaders and room to grow into marketing operations or strategy.

Responsibilities :

Executive Partnership

• Coordinate complex calendars travel logistics and meeting materials for our Executive Team
• Compile briefing decks and concise summaries for internal and external stakeholders
• Manage select personal projects and concierge-style tasks for CEO to free up bandwidth
• Act as gatekeeper for follow-ups and confidential information resolving scheduling conflicts proactively
• Anticipate needs and surface potential bottlenecks before they become problems

Brand Marketing & Content

Maintain and execute the content calendar : draft schedule and publish posts across social media properties

Collaborate with design partners to brief on visuals and ensure brand consistency

Track engagement metrics prepare weekly highlights and recommend optimizations

Special Projects & Media Management

Contribute to cross-functional projects including marketing asset production brand campaigns and liveops initiatives

Assist with data organization basic reporting and AI-powered research to support content development and strategy

Support light production workflows such as uploading assets coordinating edits formatting video content and preparing digital media for distribution

Office & Recruiting Operations

Keep our Toronto HQ guest-ready : welcome visitors liaise with building management maintain inventory of supplies and equipment

Coordinate logistics for internal events and team socials from concept through on-site support

Partner with People & Culture on interview scheduling candidate communications and onboarding logistics

Requirements

You Have :

A demonstrated ability to juggle multiple priorities with speed and accuracy

Sharp problem-solving instinctsyou anticipate needs navigate ambiguity with confidence and find creative solutions before others even notice theres an issue

Strong writing and communication skills with a clear sense of tone audience and brand

In-office availability (5 days / week) and a hands-on mindset that thrives in real-time collaboration and fast-paced execution

A willingness to occasionally support personal errands or off-site coordination outside regular working hours

A growth mindset and the ambition to learn across functions

Meticulous organizational skills and a love of building structure where there isnt any

Proven proficiency with Google Workspace and tools like Canva Notion Asana and Slack

Exceptional attention to detailyou read between the lines and catch small cues like the request to mention inbox zero in your application

Experience with AI tools and automation that improve your workflows

A valid drivers license and access to a personal vehicle for occasional errands event support or off-site logistics

Benefits

We Offer :

A high-impact role supporting executive leadership and cross-functional teams

Exposure to the inner workings of a gaming and live operations company

Hands-on learning and mentorship from experienced leaders across disciplines

The opportunity to explore multiple career paths

Competitive salary aligned with experience and responsibilities

Group Retirement Savings Plan matching & participation

Comprehensive benefits package (health dental and vision) including Health Wellness spending account

Generous time off policies

We look forward to reviewing your application!

Big Viking Games is committed to creating an inclusive and accessible environment for all candidates. We welcome applications from individuals of all abilities and will provide accommodations throughout the hiring process as needed. If you require any accommodations please email so we can work with you to support your needs.

Key Skills

Business Development,Company Website,Target Audience,Online,Market Research,SEO,Internet,Email Campaigns,New Customers,Sales Goals,Sales Process,Powerpoint,Product Development,New Clients,Analytics

Employment Type : Contract

Department / Functional Area : Operations

Experience : years

Vacancy : 1