Executive Associate Dean

University of the Pacific; Stockton; On-site; CAD 90,000 - 120,000; Full time

Job summary

A renowned academic institution in Glenboro – South Cypress seeks a qualified professional to manage the dental school's operations. This role involves supporting the Dean in a variety of tasks, including strategic planning, budgeting, and project management. Candidates should have at least 10 years of dental education experience and a Master's degree. Effective communication and an ability to work under pressure are essential. The position also requires participation in community outreach and educational programs.

Qualifications

• Minimum of 10 years of experience in a dental school setting.
• Excellent organization and prioritization skills.
• Ability to represent the Dental School to external entities.

Responsibilities

• Support the Dean in managing day-to-day operations of the dental school.
• Develop and execute strategic plans in collaboration with leadership.
• Oversee dean's office team and facilitate educational contracts.

Skills

Knowledge of dental school purpose and core values

Proficiency in Word, Excel, axiUm, Outlook, Canvas, Sharepoint

Ability to train and discipline staff

Effective communication skills

Education

Master's degree in related field

Doctoral degree in related field

Tools

AxiUm

Canvas

Sharepoint

Job description

Primary Purpose

Under the supervision of the Dean, strengthens humanistic culture, leads and administers projects, and coordinates certain activities in the dental school to assure that academic objectives are met and that patients receive ethical, high quality oral health care; provides support to the dean and acts in dean’s place as necessary. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision‑making that demonstrates awareness of, and responsiveness to, the ways socio‑cultural forces related to race, gender, ability, sexuality, socio‑economic status, etc. impede or propel students, faculty, and staff.

Essential Functions

• Support the Dean in managing day‑to‑day operations of the dental school and university including building projects, budgeting and payment authorizations, strategic planning, outcomes tracking, and educational program development.
• Works closely with the Dean and members of the Dean’s leadership Council to develop and execute plans that ensure the alignment and effective use of personnel, funds, technology, and facility resources to meet operating and strategic priorities.
• Serve as substitute for Dean at events as necessary.
• Manage strategic, business continuity, and crisis management planning.
• Manage outcomes tracking process and team for school.
• Manage global activities of the school.
• Oversee management of dean’s office team.
• Facilitate all MOUs, MOAs, and contracts between the school and other University and external units.
• Develop, coordinate, and promote activities associated with our defining characteristic of humanism involving patients, students, staff, faculty, alumni, and community neighbors.
• Participate in various dental school/University programs and committees.
• Work with community, external agencies, and individuals in support of student/resident education, patient care, scholarly work, and community service.
• Attend meetings involving the University and other education institutions and agencies as required.
• Participate in the Dean’s Cabinet, Leadership Council, and other internal committees and taskforces as needed.
• Complete any additional tasks or projects as directed by the Dean.

Minimum Qualifications

• Knowledge of: Dental school purpose, vision, and core values; Word, Excel, axiUm, Outlook, Canvas, Sharepoint, and other data reporting tools; Committee structure and function; Regulatory bodies and their activities related to the dental school.
• Ability to: Educate, train, discipline, and reward individuals in regulatory and university policies and procedures; Represent the Dental School to external vendors and dental professionals; Respond appropriately and timely in all emergency situations; Organize and prioritize responsibilities; Prepare accurate written reports.
• Experience: Minimum of 10 years of experience in a dental school setting.
• Education: Master’s degree in related field.
• Working Conditions: Position requires coordination of a variety of responsible duties in stressful situations; Must be available to work additional hours every weekday and some weekends; Ability to travel to satellite clinics and professional meetings.

Preferred Qualifications

• Ability to: Integrate dental school purpose, vision, and core values into dental school operations; Lead and function in an active change environment including managing large, multifaceted projects over an extended period of time; Communicate effectively with faculty, staff, students, and patients using various means of communication (email, texts, one‑on‑one conversations, small meetings, large meetings, lectures); Effectively listen, lead, follow, collaborate, negotiate, compromise, direct, and delegate; Work collaboratively and effectively with other units of the Dental School as well as other University programs on campus; Maintain professional composure and demeanor.
• Experience: Dental private practice, group practice, or public health experience.
• Education: Doctoral degree in related field.