Executive Assistant - Western Canada District

Kiewit Corporation; Burnaby; On-site; CAD 85,000 - 90,000; Full time

Job summary

Kiewit Corporation is seeking a proactive Executive Assistant for their Burnaby office. In this full-time role, you will provide comprehensive administrative support to leadership teams, manage complex schedules, and facilitate communication across departments. This position requires strong organizational skills and the ability to handle sensitive information with professionalism and integrity. Join a company committed to safety and operational excellence, and advance your career while supporting critical projects that impact communities across North America.

Benefits

Comprehensive benefits package

Top-tier health care programs

Retirement plans with matching

Generous paid time off

Employee assistance programs

Qualifications

• 5+ years of executive administrative experience; construction or engineering industry preferred.
• Demonstrated experience in a large, matrixed organization.
• Ability to handle sensitive and confidential information.

Responsibilities

• Manage calendars and coordinate meetings efficiently.
• Coordinate travel and organize logistics for events.
• Complete a broad variety of administrative tasks including correspondence and reports.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Department : Administration

Market : Corporate Home Office

Employment Type : Full Time

Position Overview

Kiewit builds some of the largest and most complex construction and engineering projects across North America. From transportation and water / wastewater infrastructure to power and industrial facilities, our work improves lives and drives progress. Kiewit is committed to safety, innovation, and operational excellence.

Executive Assistants at Kiewit provide direct administrative and operational support to our Leadership teams. As an organized, proactive, and detail-oriented EA, you play a key role in streamlining workflows, coordinating cross-functional communication, and ensuring the efficient management of day-to-day activities. EAs facilitate, organize, and prepare for changing priorities, schedules and responsibilities. A successful EA will focus on making time, information, and decision processes more effective. You will solve problems, craft communications, and manage relationships, with visibility to executive-level issues requiring integrity and judgment.

You must combine the ability to anticipate needs and priorities, with strong verbal and written communication skills. Your ability to make decisions combined with attention to detail allows you to work independently and multi-task seamlessly. You will have daily interaction with employees at all levels both inside and outside the Company and require a high degree of professionalism and business presence.

Location

This position is based full-time in our Burnaby District Office. #LI-RP1

Responsibilities

• Manage calendars, including coordinating availability for meetings, preventing scheduling conflicts, prioritizing the most sensitive matters, and ensuring that follow up is conducted in a timely manner.
• Coordinate travel, including organizing and managing the logistical details for off-site events and activities for the business. Also assist in planning and organizing events both on and off-site for District staff and external stakeholders.
• Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling / creating documents for meetings.
• Help execute the company's highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications.
• Coordinate internal and external meetings, events, training sessions, and site visits. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. Complete full set-up and take-down of meetings when required.
• Support cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Take ownership for filling in gaps as seen, proactively solving problems.
• Assist with expense reporting, timesheet tracking, and other operational logistics.
• Act as a liaison between Area Managers and other departments, clients, or partners.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Demonstrated experience in a large, matrixed organization.
• 5+ years of executive administrative experience; construction or engineering industry preferred.
• Exceptional attention to detail, organization, ability to recognize discrepancies, and active listening skills.
• A whole lot of creativity and a healthy dose of patience.
• The ability to work independently and demonstrate sound judgment.
• A flexible schedule that will permit you to respond to changing demands and time schedules.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Proven ability to handle sensitive and confidential information.
• Experience supporting multiple leaders simultaneously is a strong plus.
• Reliable transportation.

Other Requirements :

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

Base Compensation : $85,000 - $90,000+

• Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location
• We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Create a job alert for this search