Executive Assistant, VP Strategy & Planning

BC Ferries; Victoria; On-site; CAD 66,000 - 84,000; Full time

Job summary

A leading ferry service provider in Victoria is seeking an experienced Executive Assistant to support the Vice President, Strategy & Planning. This role involves managing a busy calendar, providing high-level administrative support, and handling sensitive information with discretion. The ideal candidate has at least 5 years of experience in an executive support role and is proficient in Microsoft Office. Competitive salary range of $66,500 to $83,100 per annum offered.

Qualifications

• 5 years’ experience in a senior administrative or executive support role.
• Ability to manage sensitive information and juggle competing priorities.
• Discreet, organized, and proactive individual.

Responsibilities

• Provide high-level, confidential administrative support to the Vice President.
• Manage a highly active calendar of meetings and appointments.
• Prepare materials for discussions and meetings.

Skills

Exceptional judgment

Strong communication skills

Attention to detail

Proficiency with Microsoft Office

Education

Certificate or diploma in Business or Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

OneDrive

SharePoint

Job description

Job Description

EXECUTIVE ASSISTANT, VP STRATEGY & PLANNING

Victoria

The Opportunity

At BC Ferries, we connect communities and shape coastal life—every day. We are currently seeking a highly skilled and trusted Executive Assistant to provide critical support to our Vice President, Strategy & Planning, a key leader shaping the future of our organization.

As Executive Assistant, you play a pivotal role in ensuring the smooth and efficient operation of the VP’s office. You are discreet, highly organized, and proactive, with a proven ability to manage sensitive information and juggle competing priorities with confidence and professionalism.

The Role

Reporting to the VP, Strategy & Planning, you add value by key areas of oversight such as:

• Providing high-level, confidential administrative support to the Vice President;
• Assisting with projects and information that is highly sensitive in nature including Board and Commissioner level material, ensuring deadlines are met;
• Collecting and preparing information for use in discussions and meetings of Executive staff and outside individuals as well as for the department team;
• Coordinating, creating, editing and assembling slides for presentations that includes executive level information;
• Makes administrative decisions, handles correspondence on behalf of the VP and schedules calendar appointments
• Managing a highly active and fast-paced calendar of meetings, appointments, travel, and events, ensuring the VP’s schedule is well-organized and prioritized. Making independent scheduling decisions on behalf of the VP to optimize time and commitments;
• Arranging department and group meetings, speaking engagements, conferences and large functions ensuring all necessary information and support is available;
• Coordinating and making travel arrangements for the VP;
• Overseeing the department budget tracking, invoicing, purchase orders and variance reporting;
• Supporting Freedom of Information (FOI) requests as divisional representative;

What you bring to the team

• A certificate or diploma in Business or Office Administration (or related discipline)
• A minimum of 5 years’ experience in a senior administrative or executive support role
• Exceptional judgment, discretion, and attention to detail
• Strong communication skills and the ability to manage information of a highly confidential and time-sensitive nature
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, OneDrive) and SharePoint

Join us!

If this sounds like your next great career move, please submit your resume and cover letter online by August 10, 2025.

Additional information

The target salary range: $66,500 to $83,100 per annum. The starting salary is determined based on the successful candidate’s knowledge, experience and internal equity.

"We connect communities and customers to people and places important in their lives”

At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants; however only those selected for an interview will be contacted.