Executive Assistant – VP Sales & Marketing Retail

Sandoz Canada; Boucherville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading pharmaceutical company in Montérégie, Canada is seeking an Executive Assistant to support the VP Sales & Marketing. The ideal candidate will have at least 7 years of executive assistant experience, strong bilingual communication skills in French and English, and the ability to thrive in a fast-paced environment. This role includes managing schedules, preparing documents, and liaising with various stakeholders. Excellent benefits, including vacation, pension, and insurance, are offered.

Benefits

Minimum of three weeks’ vacation

Paid time off

Full pay time off for Christmas

Group pension plan

Group insurance coverage

Qualifications

• Minimum 7 years' experience as an executive assistant.
• Experience in a large or global company is an asset.

Responsibilities

• Managing diaries, meetings, and business trips.
• Creating and managing accounts payable.
• Writing and translating documents.
• Managing expenses, invoices, and budgets.
• Preparing expense reports and approvals.
• Preparing and editing professional documents.
• Taking minutes during meetings.
• Liaising between the VP and internal/external teams.
• Participating in event organization.
• Maintaining confidentiality and professionalism.

Skills

Microsoft Office Suite

Fluency in French

Fluency in English

Confidentiality

Multitasking

Clear communication

Team player

SAP knowledge

Job description

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Your key responsibilities include, but are not limited to:

• Managing diaries, meetings, and business trips.
• Creating and managing accounts payable.
• Writing and translating documents.
• Managing expenses, invoices, and budgets related to department activities.
• Preparing expense reports and approvals on behalf of the Vice-President.
• Preparing, editing, and formatting professional documents, presentations, and reports.
• Taking minutes when requested.
• Liaising between the VP and internal teams and external partners.
• Participating in event organization and related tasks.
• Maintaining confidentiality and professionalism at all times.

Essential Requirements

• Minimum 7 years' experience as an executive assistant.
• Knowledge of Microsoft Office Suite (advanced intermediate level).
• Fluency in oral and written French is mandatory; English fluency is also required for communication with international partners and colleagues.
• Recognized for dynamism, positive energy, good humor, and cooperation.
• Proactive with a strong sense of autonomy and the ability to anticipate workload.
• Versatility, adaptability, organization, prioritization, thoroughness, and efficiency.
• Ability to work confidently in a fast-paced environment.
• Strong initiative and multitasking skills.
• Clear, concise communication and good synthesis skills.
• Team player with discretion and confidentiality.
• Experience in a large or global company is an asset.
• Knowledge of SAP is an asset.

What you’ll bring to the role:

• Same as above, emphasizing experience and language skills.

Desirable Requirements

• Experience in a large or international company.
• Knowledge of SAP.

You’ll Receive

• Minimum of three weeks’ vacation.
• Paid time off in addition to holidays.
• Time off between Christmas and New Year’s Day with full pay.
• Group pension plan with employer contributions.
• Group insurance coverage, employee assistance, telemedicine, parental leave, and career development opportunities.

Why Sandoz?

Sandoz is a leader in the global medicines industry, providing affordable, high-quality medicines worldwide. We invest in innovation, production, and partnerships to expand access to medicines and foster a diverse, collaborative, and growth-oriented culture.

Join us and be part of shaping the future of healthcare!

Commitment to Culture & Inclusion: Culture and inclusion | Sandoz

Sandoz

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industry: Pharmaceutical Manufacturing