Executive Assistant - VP of MH&A and Chief of Staff

Hôtel-Dieu Grace Healthcare; Windsor; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading healthcare organization in Windsor is seeking an Executive Assistant to support the Chief of Staff and VP of Mental Health and Addictions. The role involves coordinating appointments, managing documents, and overseeing special projects. Ideal candidates will have strong organizational and communication skills, along with extensive experience in executive support. Join a diverse community committed to providing equitable employment opportunities.

Qualifications

• Minimum of 5 years’ experience providing support at an executive level.
• Experience providing support in Medical Affairs preferred.

Responsibilities

• Manage day-to-day activities of the Chief of Staff and VP of Mental Health and Addictions.
• Handle confidential documentation and monitor purchasing documents.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Problem Solving

Judgment Skills

Education

Degree or Diploma in Office and Administrative Studies

Tools

Microsoft Office Suite

Job description

Welcome to the HDGH Current Opportunities page. Please scroll below for opportunities to join the HDGH team. If you are looking for Physician or Volunteer options, please use the menu on the left side of the page.

Please note: If you need an accommodation for a disability for any part of the application and hiring process, please notify our Recruitment Coordinator at ext. 73024.

The Human Resources department is open Monday through Friday 8 a.m. to 4 p.m. To contact Jessica McMahon, Administrative Assistant Human Resources, please call 519-257-5111 ext. 73023.

Executive Assistant - VP of MH&A and Chief of Staff

Available Spots:

1

Bargaining Unit:

Non Union

Department:

Administration

Assignment:

Status:

Temporary Full-Time

Rate of Pay:

$38.27-$45.38/ hour

Shift:

Days

Posted Date:

2025-05-15

Deadline:

2025-05-22

Position Summary:

Reporting to the Chief of Staff and VP of Mental Health and Addictions, the Executive Assistant manages the day-to-day activities of the Chief of Staff and VP of Mental Health and Addictions office including appointment and meeting coordination, preparation and processing of documents and information, managing special projects, handling confidential documentation, and monitoring all purchasing documents.

Qualifications:

Demonstrated Skills:

· Proficient knowledge of general office administrative applications, processes and procedure

· Proficient use of Microsoft Office Suite

· Demonstrated ability to manage the logistics and legalities around Board Committee meetings

· Strong capability to record and transcribe meeting minutes

· Demonstrated excellence in interpersonal and communication skills (written and oral)

· Strong organizational, problem solving and judgment skills

Personal Attributes:

· Demonstrated professionalism, diplomacy, sensitivity and discretion in managing difficult situations

· Ability to prioritize and manage multiple tasks and projects ensuring assigned deadlines are met

· Demonstrated ability to be flexible and adapt positively to constantly changing situations

· Demonstrates ability to think independently and critically

· Ability to manage conflict

· Ability to flex hours

Education and/or Certification:

Experience and Education:

· Minimum of 5 years’ experience providing support at an executive level - Required

· Degree or Diploma in Office and Administrative Studies or equivalent

· Experience providing support in Medical Affairs - Preferred

· Microsoft Office Suite Programs including Word, Excel, Outlook, Power Point - Required (will be tested)

· Proficiency in French language is considered an asset

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HDGH is firmly committed to diversity, striving to ensure our organizational structures are representative of the demographic, ethno-cultural, linguistic and geographic characteristics of the communities we serve.

We value the opportunity toprovide equitable employment opportunities and accessible employment practicesfor all communities, including but not limited to persons with disabilities,Indigenous persons, 2SLGBTQIA+ individuals, members of identified visible minoritygroups and racialized communities.

Our hiring decisions are based on merit, qualifications, and hospital needs, we strongly encourage applicants from all backgrounds. If you require accommodations during any stage of therecruitment process, please notify the Human Resources Department at519.257.5111 ext. 73023 so we can provide you with appropriate services.

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Windsor, Ontario, Canada's southernmost destination that shares the same latitude as Rome, Italy; Napa Valley, California; and Barcelona, Spain. Residents and visitors alike enjoy the miles of spectacular waterfront parkland that invites walking, cycling or rollerblading. Living directly across the border from Detroit, Michigan also places you on a cosmopolitan stage where arts, culture, big-league sports and entertainment are just moments away. Best of all, you can enjoy access to all these big-city advantages while living in the relative tranquility (and low costs) of a much smaller, friendlier community. Commute times are typically 10 - 15 minutes, even from near suburbs. With some 109 different ethnic cultures represented, Windsor is also a place where you'll find a broad range of religious practices, cultural activities, and cuisine. With a reputation for warm and welcoming hospitality, we are a great community to live in and to raise a family.

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