Executive Assistant – VP / DSVP

Intact Financial Corporation; Dartmouth; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant I to support their Atlantic Claims team. This role involves managing calendars, organizing meetings, and providing technical support, all while ensuring smooth operations within the department. The ideal candidate will bring strong communication skills and a college diploma in administration or secretarial studies. With a hybrid work model and a commitment to employee growth, this opportunity offers a dynamic work environment where you can thrive and make a meaningful impact on the team and the organization.

Benefits

Financial Rewards Program

Employee Share Purchase Plan

Flex Pension and Benefits Package

Extra Days Off

Annual Wellness Account

Access to Virtual Healthcare

Dynamic Workplace Learning Ecosystem

Inclusive Employee-led Networks

Community Impact Program

Qualifications

• 3+ years of experience in administrative roles with strong business acumen.
• Proficiency in MS Office and excellent communication skills.

Responsibilities

• Provide support to the Vice President, managing calendars and travel arrangements.
• Assist with team meetings, documentation, and technical support.

Skills

Business Acumen

Excellent Communication Skills

Time Management

Technical Support

Education

College Diploma in Administration or Secretarial Studies

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.

Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It’s our employee promise.

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

About the role

We’re looking for an Executive Assistant I to join our growing team!

What you’ll do here:

1. Provide support to the Vice President, Atlantic Claims, which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
2. Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.
3. Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
4. Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
5. Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
6. Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
7. Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
8. Assist with the annual budgeting process.
9. Provide backup support to other Executive Assistants.

What you bring to the table:

1. College diploma in administration or secretarial studies or equivalent combination of education and experience.
2. Minimum of 3 years experience.
3. Strong business acumen and professionalism.
4. Proficiency in MS Office (Word, Excel, and PowerPoint).
5. Can handle multiple competing priorities and deadlines.
6. Excellent communication skills, both written and verbal.
7. No Canadian work experience required; however, must be eligible to work in Canada.

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

1. A financial rewards program that recognizes your success.
2. An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased.
3. An extensive flex pension and benefits package, with access to virtual healthcare.
4. Possibility to purchase up to 5 extra days off per year.
5. An annual wellness account that promotes an active and healthy lifestyle.
6. Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues.
7. A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs.
8. Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.
9. Inspiring leaders and colleagues who will lift you up and help you grow.
10. A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.