Executive Assistant - VP

Sandoz Canada; Boucherville; On-site; CAD 60,000 - 85,000; Full time

Job summary

Sandoz Canada seeks an Executive Assistant to support the Vice President of Finance and team. Responsibilities include managing schedules, overseeing expense accounts, and assisting with corporate communications. Candidates should have a minimum of 7 years' experience, fluency in French and English, and strong organizational skills. This mid-senior level role offers flexibility and professional growth opportunities in a dynamic environment.

Benefits

At least three weeks’ vacation

Paid time off in addition to holidays

Time off between Christmas and New Year with full pay

Group pension plan with employer contributions

Flexible group insurance coverage

Employee and family assistance programs

Opportunities for professional growth

Parental leave with top-up payments up to 100% of salary

Qualifications

• Minimum 7 years' experience as an executive assistant.
• Fluency in oral and written French is mandatory.
• Experience in a large, national, or global company is an asset.

Responsibilities

• Manage calendar, meetings, and business travels.
• Create purchase orders and handle invoicing.
• Coordinate with external and internal audits involving finance.

Skills

Interpersonal skills

Communication

Organization

Proactivity

Adaptability

Tools

Microsoft Office Suite

SAP

Job description

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Job Description

The role of Executive Assistant is to provide administrative support to the Vice President of Finance, CFO & Head of B2B Relations, as well as to the members of his team.

Your Key Responsibilities

• Manage calendar, meetings, and business travels.
• Manage expense accounts and oversee Expense and Automobile Policies.
• Create purchase orders and handle related invoicing.
• Manage supplier accounts.
• Oversee the automobile fleet and related matters for executives.
• Act as the contact person for corporate insurance (e.g., purchase orders, invoicing, payments).
• Coordinate with external and internal audits involving finance.
• Write, translate documents, and create PowerPoint presentations.

What you’ll bring to the role :

• Minimum 7 years' experience as an executive assistant.
• Proficiency in Microsoft Office Suite (advanced intermediate).
• Fluency in oral and written French is mandatory; fluency in English is also required for communication with international contacts.
• Strong interpersonal skills, dynamism, positive energy, and a good sense of humor.
• Versatility, adaptability, organizational and prioritization skills, with attention to detail and efficiency.
• Initiative, autonomy, proactive attitude, and ability to manage multiple projects.
• Clear, concise communication skills and ability to synthesize information.
• Promotes teamwork and collaboration.
• Discretion and confidentiality are essential.
• Experience in a large, national, or global company is an asset, as is knowledge of SAP.

You’ll Receive

• At least three weeks’ vacation.
• Paid time off in addition to holidays.
• Time off between Christmas and New Year with full pay.
• Group pension plan with employer contributions.
• Flexible group insurance coverage.
• Employee and family assistance programs.
• Hybrid work model.
• Parental leave with top-up payments up to 100% of salary.
• Opportunities for professional growth, training, and recognition.

Why Sandoz?

Sandoz is a leader in generic and biosimilar medicines, providing treatments to over 900 million patients across 100+ countries in 2024. We aim to expand access to high-quality, affordable medicines through investments, innovation, and partnerships.

Our culture is collaborative, inclusive, and dynamic, supporting personal growth and flexible careers. We value diversity and foster an environment where talent thrives.

For more about our commitment to culture and inclusion, visit: Culture and inclusion | Sandoz

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative, Pharmaceutical Manufacturing