Executive Assistant to VPs

Hispanic Alliance for Career Enhancement; Golden Horseshoe; On-site; CAD 50,000 - 80,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen engagierten Executive Assistant, der das Führungsteam unterstützt. In dieser Rolle sind Sie verantwortlich für die Verwaltung von Zeitplänen, die Organisation von Reisen und die Planung von Veranstaltungen. Sie arbeiten eng mit Führungskräften zusammen und tragen dazu bei, dass alle administrativen Aufgaben effizient erledigt werden. Diese Position bietet Ihnen die Möglichkeit, in einem dynamischen Umfeld zu wachsen und Ihre Fähigkeiten weiterzuentwickeln. Wenn Sie eine proaktive Persönlichkeit mit einem hohen Maß an Detailgenauigkeit sind und gerne im Team arbeiten, freuen wir uns auf Ihre Bewerbung!

Benefits

Wettbewerbsfähige Vorteile

Pensionsplan

Generöse Freizeit

Karrierewachstumsmöglichkeiten

Qualifications

• Mindestens 5 Jahre Erfahrung in der administrativen Unterstützung.
• Hervorragende Kommunikationsfähigkeiten und Detailgenauigkeit erforderlich.

Responsibilities

• Administrative Unterstützung für zwei VPs, einschließlich Terminplanung und Reisebuchungen.
• Veranstaltungsplanung und Koordination für interne und externe Partner.

Skills

Kommunikationsfähigkeiten

Detailgenauigkeit

Verwaltung

Eventplanung

MS Office Suite

Education

Postsekundäre Ausbildung

Tools

Oracle

Excel

Word

PowerPoint

Outlook

Job description

Posting End Date:
May 15, 2025

Employee Type:
Regular-Full time

Union/Non:
This is a non-union position

Are you an energized Executive Assistant who can communicate professionally and enjoy teaming with colleagues while striving to understand and anticipate business needs to exceed expectations?

We are looking for a dedicated Executive Assistant to be a part of the supportive force that empowers our Enbridge Leadership Team. The successful applicant should be a proactive problem solver with superb communication skills, meticulous attention to detail and experience providing support for multiple executives.

This is an outstanding opportunity to step into a new and meaningful position! We offer opportunities for growth, competitive benefits and a pension plan, and generous time off. Apply today, we'd love to hear from you!

Internally this role is known as Administrative Assistant IV.

What will you do:

• Work closely with two (2) VP's - VP Gas Distribution & Storage (GDS) Next 75 and VP Integrity & Risk Management in providing administrative support.
• Monitor and assist with Outlook, including handling calendars, scheduling meetings and proactively addressing any conflicts.
• Complete monthly expense reports, ensuring compliance with company policies and timely submission.
• Book travel arrangements including flights, accommodation, transportation and itineraries as required.
• Lead all aspects of end-of-the-end event planning including both in-person and virtual.
• Maintain strong professional relationships and serve as a key contact for internal and external partners.
• Assist with special projects, data gathering, report preparation, and general administrative tasks to ensure meeting readiness.
• Provide support with managing agenda for leadership meetings, and coordinate communications and internal and external events in conjunction with Public Affairs.
• Handle internal communications with the team.
• Manage correspondence, filing, various assignments and general administrative duties as required.

Who You Are

• Post-secondary graduate in related program and/or equivalent work experience required.
• Minimum 5 years of senior administrative experience.
• Excellent communication skills both verbal and written, proven work ethic, attention to detail, flexibility with outstanding follow-through and follow-up.
• Ability to think one step ahead, set priorities, organize workload and thrive in a fast-paced environment.
• Excellent judgment, exemplary interpersonal skills; respectful of proper corporate protocols and ability to deal with confidential material in a professional manner.
• High level of initiative/self-direction, with the capability to perform well under pressure while working independently and in a team environment.
• Sophisticated digital literacy, including MS Office Suite (Excel, Word, PowerPoint, Outlook, Oracle) and demonstrated ability to stay up to date with advancements in office applications.
• Strong skills for numbers are an asset.
• Event planning and coordination experience is highly desired.

Working Conditions

This is an in-person office-based role with occasional travel. #joinourteam

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com