Executive Assistant to the VP of Communications

McMaster University; Hamilton; Sur place; CAD 71 000 - 107 000; Plein temps

Résumé du poste

McMaster University in Hamilton, Ontario, seeks an Executive Assistant to the Vice‑President, Communications, for a newly created continuing role at Central Campus. You will provide high‑level administrative support, coordinate priorities, and manage the executive office with discretion.

The role requires 4–6 years supporting senior executives, advanced Microsoft 365 skills, and the ability to navigate complex scheduling and governance processes while collaborating with university leadership and

Qualifications

• College diploma in Office Administration or related field; university degree an asset.
• 4–6 years of progressively responsible administrative experience supporting senior executives.
• Manage complex schedules, confidential information and senior-level engagements.
• Excellent written and verbal communication with accuracy and professionalism.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Experience in a large, complex organization, ideally within a university or public sector.

Responsabilités

• Keep executive priorities moving and manage the VP's calendar.
• Coordinate briefing materials and ensure preparedness for meetings and governance forums.
• Monitor commitments and follow up to maintain momentum on priorities.
• Triager issues with sound judgment and maintain confidentiality.
• Build relationships across McMaster and beyond for effective engagement.
• Prepare and edit executive correspondence with clarity and tone.
• Coordinate meetings, events, and travel; organize briefings and background materials.
• Track decisions and action items for timely follow‑through.

Connaissances

Administrative experience

Schedule management

Communication skills

Confidentiality

Microsoft 365 proficiency

Problem-solving

Formation

College diploma in Office Administration or related field

University degree is an asset

Outils

Microsoft 365 suite

Description du poste

McMaster University in Hamilton, Ontario, seeks an Executive Assistant to the Vice‑President, Communications, for a newly created continuing role at Central Campus. You will provide high‑level administrative support, coordinate priorities, and manage the executive office with discretion.

The role requires 4–6 years supporting senior executives, advanced Microsoft 365 skills, and the ability to navigate complex scheduling and governance processes while collaborating with university leadership and