Executive Assistant to the Vice-President

International Development Research Centre; Ottawa; Hybrid; CAD 70,000 - 100,000; Full time

Job summary

The International Development Research Centre is seeking an Executive Assistant to support the Vice-President, bringing years of administrative experience to manage schedules, coordinate operations, and facilitate communication. Ideal candidates will be bilingual in French and English and possess a thorough understanding of executive functions. Join IDRC to contribute to impactful international development initiatives in a hybrid work environment, fostering a culture of respect and collaboration.

Qualifications

• Minimum 10 years experience in a similar role supporting senior leaders.
• In-depth understanding of executive-level administrative operations.
• Hands-on experience planning and coordinating activities.

Responsibilities

• Provide high-level administrative and operational support to the Vice-President.
• Coordinate internal operations, manage schedules, and meetings.
• Support management in organizing cross-Branch activities.

Skills

Bilingual (English and French)

Document preparation and editing

Logistics coordination

Attention to detail

Stakeholder relationship management

Strong communication skills

Education

Bachelor’s degree in a relevant field

Tools

SharePoint

Job description

If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a Vice-President’s Office , the International Development Research Centre (IDRC) is the place for you!

IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges. Guided by the values of respect, accountability and intention, IDRC fosters collaboration to create meaningful and inclusive change. Please visit our website to learn more about our work: What We Do

Come join our team and help us build a more sustainable and inclusive world!

Our employment opportunity of the moment: Executive Assistant to the Vice-President, People Experience and Integrity Branch

Location: Ottawa, Canada (Hybrid Mode*)

Step into the opportunity:

As the Executive Assistant to the Vice-President, you will be joining an organization that values and models diversity, inclusion and equity while being responsible for:

• Providing high-level administrative and operational support to the Vice-President and the Office of the Vice-President (OVP).
• Coordinating internal operations by managing schedules, meetings, correspondence, travel, and information systems.
• Supporting the Branch management team in organizing cross-Branch activities, onboarding processes, and leadership meetings.
• Aggregating and synthesizing information from across the Branch to support informed decision-making by the Vice-President.
• Contributing to corporate processes by reviewing policy documentation, ensuring compliance, and liaising with key external stakeholders.

For more details on the primary duties and responsibilities, view Job Details .

Take a minute to see if your profile fits IDRC: You Have:

• Bachelor’s degree in a field relevant to the position or an equivalent combination of training and experience.
• Proficiency in both French and English (reading, writing, and speaking).
• A minimum of ten (10) years of relevant, hands-on experience in a similar role, with at least five (5) years in positions supporting senior leaders preferably in the public or not-for-profit sector.
• An in-depth understanding of executive-level administrative operations with hands-on experience in planning, organizing, and coordinating daily activities while paying close attention to details.
• Advanced skills in document preparation and editing, logistics coordination for meetings and travel, information and records management (e.g., SharePoint), and in preparing and reviewing travel and expense reports in compliance with policy.
• Knowledge of and/or interest in the Centre’s mission and work as it relates to International Development.

You Are:

• Aligned with the IDRC’s culture and value statements: At IDRC we are respectful, intentional and accountable .
• Qualified to establish, manage, and monitor relationships with diverse and experienced stakeholders.
• Discreet and trustworthy, able to handle confidential and sensitive information, particularly in relation to staffing and internal decision-making.
• Resourceful and dependable, able to work under pressure, meet deadlines, juggle competing priorities while meticulously paying attention to detail in order to deliver high-quality work.
• A strong communicator, able to prepare agendas, coordinate logistics, and synthesize complex information into summaries and briefings to support decision-making.
• A team player and service-oriented with great initiative and superior judgement.

If this sounds like the right fit, we’d love to hear from you.

Additional Information:

• *Hybrid Mode: The Centre provides a hybrid work environment, and your presence at the office is governed by the teleworking policy. Due to the specific nature of this position, the individual will be required to work 3 days per week in the office.
• As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities requiring the same competencies.

Your next chapter begins here. Let’s shape a brighter, more inclusive future together.