Executive Assistant to the President & CEO

Summit Search Group; Golden Horseshoe; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the building materials sector is seeking an Executive Assistant to the President & CEO. This dynamic role combines traditional executive support with strategic initiatives, requiring a proactive and tech-savvy candidate. Responsibilities include managing board interactions, refining presentations, and leveraging advanced technology tools. The ideal candidate will have strong communication skills, business acumen, and the ability to work in a fast-paced environment.

Qualifications

• Minimum 5 years’ experience in a senior-level support role.
• Experience managing board-level communications.

Responsibilities

• Collaborate on key priorities and strategic initiatives.
• Manage the office and ensure seamless operations.
• Refine and develop executive-level presentations.

Skills

Communication

Business Acumen

Organizational Skills

Multitasking

Integrity

Education

University Degree

Tools

AI Applications

Job description

Executive Assistant to the President & CEO

Our client is a North American leader in the building materials space.

Position Scope :

Our client is seeking a dynamic Executive Assistant to the President & CEO to provide strategic and operational support in a fast-paced, transforming business environment. This elevated role combines traditional Executive Assistant responsibilities with elements of a Chief of Staff role, requiring a candidate who is proactive, tech-savvy, and capable of contributing to strategic initiatives.

The ideal candidate will act as the President & CEO’s trusted partner, ensuring seamless communication and coordination across the organization, managing board-level interactions, refining presentations, and staying attuned to innovative business tools.

Duties & Responsibilities :

• Act as the President & CEO’s right hand, collaborating on key priorities and strategic initiatives.
• Manage the office, ensuring seamless operations, confidentiality, and excellence in all activities.
• Refine and develop executive-level presentations, ensuring clarity and substance.
• Serve as the President’s "eyes and ears" while traveling extensively, keeping a pulse on organizational dynamics.
• Coordinate and prepare materials for board meetings, maintaining direct contact with board members.
• Leverage advanced technology tools and platforms to enhance processes and decision-making.
• Communicate effectively with executives, board members, industry partners, associations and internal team members, ensuring alignment across key stakeholders.
• Provide strategic input and support for initiatives, helping the President stay ahead of industry trends.
• Facilitate and manage projects, ensuring timely execution and high-quality outcomes.
• Uphold absolute integrity, confidentiality, and professionalism in all interactions.

Skills & Qualifications :

• Exceptional written and verbal communication skills.
• Keen business acumen.
• Advanced proficiency with modern tools and platforms, including AI applications.
• Advanced quantitative skills.
• High energy, a proactive approach, and a sense of urgency in executing tasks.
• Very strong organizational and multitasking skills, with a keen eye for detail.
• Ability to work collaboratively with the executive team, board members, and other stakeholders.
• Professional demeanor, integrity, and ability to maintain strict confidentiality.
• Comfortable interacting with senior leadership in a fast-paced, high-expectation environment.

Education and Experience :

• A minimum of 5 years’ experience in a senior-level support role, such as an Executive Assistant or similar position.
• University degree preferred.
• Fluency in French could be a strong asset.
• Experience managing board-level communications and materials.
• Proven track record of working effectively with executives in a high-pressure environment.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and Other

Wholesale Building Materials

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Executive Assistant • Golden Horseshoe, ON, Canada