Executive Assistant to the President and Board

The King's University; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

An esteemed educational institution is seeking an Executive Assistant to the President and Board of Governors in Edmonton. This senior role involves managing the President's Office operations and coordinating governance activities. The ideal candidate has extensive experience in executive support, excellent organizational skills, and familiarity with institutional processes. The position offers a competitive salary and opportunities for professional growth.

Qualifications

• Minimum of 6-8 years of experience in executive-level support.
• Familiarity with board processes and institutional governance best practices.
• Strong interpersonal and relationship-building skills.

Responsibilities

• Provide high-level administrative support to the President.
• Coordinate logistics for meetings and events hosted by the President.
• Maintain university’s policy library and support regular policy reviews.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Project management skills

Writing and editing skills

Education

Post-secondary degree

Training in administration or communication

Tools

Microsoft 365

Job description

Executive Assistant to the President and Board

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Executive Assistant to the President and Board

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Director of Human Resources at The King's University

The Executive Assistant is a senior administrative professional supporting the President and Board of Governors at The King’s University. This trusted role manages the President’s Office operations, coordinates governance activities, and facilitates institutional planning and communication. Reporting directly to the President, the role requires sound judgment, initiative, and professionalism in engaging with diverse stakeholders.

Responsibilities

• Provide high-level administrative support to the President, including calendar, meetings, and correspondence.
• Oversee daily operations of the President’s Office, including workflow, records, and budget tracking.
• Serve as primary liaison for internal and external communications.
• Coordinate logistics for meetings and events hosted by the President.
• Maintain internal systems (e.g., SharePoint, web presence) and ensure timely follow-up on President’s commitments.
• Support information flow and document preparation for the President.

Governance and Institutional Coordination

• Coordinate all Board and committee meetings, including agendas, materials, logistics, and minutes.
• Support Board nominations, onboarding, and maintain governance records and manuals.
• Plan and execute the Annual General Meeting, including materials, invitations, and follow-up.
• Maintain the university’s policy library and support regular policy reviews.
• Facilitate communication between the Board Chair, President, and senior leadership.

Institutional Meetings and Planning Coordination

• Organize and support leadership meetings (e.g., President’s Council, ELT), including agendas, minutes, and follow-up.
• Assist with timelines, deliverables, and documentation for university-wide initiatives.
• Use project management tools to track progress and outcomes of cross-functional projects.
• Publish updates on strategic priorities and support internal communication and alignment.

Communications and Correspondence for the President’s Office :

• Draft and edit communications on behalf of the President, including letters, memos, and reports.
• Respond to routine inquiries and ensure messaging reflects institutional tone.
• Collaborate with Marketing to ensure consistency in institutional communications

Qualifications

• Post-secondary degree or equivalent combination of education and experience; training in administration, communications, governance, or project management is an asset.
• Minimum of 6–8 years of experience in executive-level support or administrative coordination, preferably in a post-secondary or public-sector environment.
• Familiarity with board processes, institutional governance, and records management best practices.
• Demonstrated project management skills, including the ability to coordinate timelines, track progress, and follow through on complex initiatives.
• Excellent writing, editing, and organizational skills.
• High attention to detail and ability to manage multiple priorities calmly and effectively.
• Strong interpersonal and relationship-building skills; able to work with professionalism and discretion in confidential settings.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and comfort working with digital scheduling and document-sharing tools.
• Professing Christian able to sign King’s Statement of Faith

Apply by submitting a resume and cover letter through our online portal at kingsu.ca / about-us / careers .

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Higher Education

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