Executive Assistant to the President

Capital One; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading company in the finance sector is seeking an Executive Assistant to the President. This role involves managing administrative duties, coordinating meetings, and representing the President with professionalism. The ideal candidate is detail-oriented, proactive, and has significant experience supporting senior executives. Join a dynamic team committed to excellence and continuous improvement.

Qualifications

• 10 years supporting senior executives, preferably in finance.
• 7 years in written and spoken communication.
• Experience with electronic office tools.

Responsibilities

• Serve as primary contact for the President.
• Coordinate logistics for meetings and events.
• Manage executive task lists and calendar.

Skills

Organization

Communication

Problem-solving

Multitasking

Attention to detail

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Google Suite

Google Workspace

Job description

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Executive Assistant to the President

Executive Assistant to the President of Capital One Canada

Capital One Canada is looking for a proactive and detail-oriented Executive Assistant to lead the administrative duties for the President of our organization. This position requires someone who is comfortable representing the Office of the President with professionalism, adapting quickly to change, and remaining calm under pressure. The role demands a high level of ownership, organization, multitasking, and decision-making to support the President effectively.

Responsibilities:

1. Serve as the primary contact for all matters related to the President of Capital One Canada, representing the brand with professionalism, enthusiasm, and optimism.
2. Coordinate logistics for executive meetings, events, and offsites, collaborating with other departments to ensure smooth operations.
3. Prepare agendas, itineraries, and attend meetings as needed, capturing and synthesizing minutes.
4. Manage executive task lists, prioritizing based on judgment, timelines, and importance.
5. Provide proactive calendar management, coordinating complex meetings with internal and external stakeholders, including detailed documentation.
6. Lead and mentor the executive administrative community, supporting engagement and organizational activities.
7. Handle incoming calls, screen emails, and manage messages to support effective responses.
8. Coordinate travel arrangements and manage expenses, including creating detailed itineraries.
9. Assist in preparing and distributing presentation materials such as decks and speaking notes.
10. Maintain high levels of customer service internally and externally.

You should apply if you:

1. Have experience supporting senior leaders with professionalism and care.
2. Can organize chaos into clear plans with attention to detail.
3. Enjoy problem-solving and driving results.
4. Are detail-oriented, proactive, and able to handle multiple priorities.
5. Are a skilled communicator, both written and verbal.
6. Possess a growth mindset and a desire to learn.
7. Value efficiency and continuous improvement.

Basic Qualifications:

1. High School Diploma, GED, or equivalent.
2. 10 years supporting senior executives, preferably in finance, with experience in travel, communication, and project coordination.
3. 10 years experience with electronic office tools (Google Suite preferred).
4. 7 years in written and spoken communication.

Preferred Qualifications:

1. Bachelor's Degree.
2. Notary public certification.
3. Experience with Google Workspace tools.

Capital One Canada is an equal opportunity employer committed to diversity and inclusion. Reasonable accommodations are available upon request. For support or questions about the application process, contact us at [e-mail] or 1-800-304-9102.