Executive Assistant to The CEO

Human Resources Professionals Association; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

The Human Resources Professionals Association is seeking an Executive Assistant to the CEO to support strategic initiatives and operations. This role involves managing the CEO’s calendar, facilitating communication, and enhancing executive effectiveness. The position is based in Toronto and offers a hybrid work schedule. Join HRPA to make a significant impact on HR leadership in Ontario.

Qualifications

• 8+ years supporting C-suite executives, preferably CEOs.
• Advanced proficiency in Microsoft Office and executive productivity tools.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage CEO’s complex calendar and scheduling.
• Draft and edit communications on behalf of the CEO.
• Coordinate travel and event logistics.

Skills

Communication

Organizational Skills

Proactive Problem-Solving

Emotional Intelligence

Relationship Management

Tech Savvy

Tools

Microsoft Office

Job description

Job Description

Job Description

Join HRPA as Executive Assistant to the CEO – A Career-Defining Opportunity!

Looking for a dynamic, high-impact role where you can help shape the future of an organization undergoing exciting transformation? This is more than an Executive Assistant role—it’s an opportunity to be a trusted partner to a visionary CEO, helping them navigate complexity with agility, creativity, and strategic insight.

The Human Resources Professionals Association (HRPA) supports over 24,000 HR professionals and students across Ontario, equipping them with the tools, skills, and knowledge to lead their organizations into the future. By fostering human potential in the workplace, HRPA helps individuals and organizations thrive in a rapidly evolving world of work. Rooted in Inclusion, Diversity, Equity, and Accessibility (IDEA) principles , we are committed to creating a workplace that reflects the values we champion.

As we embark on an ambitious new strategy, we are seeking a highly skilled and motivated Executive Assistant to the CEO to play a key role in supporting our CEO and the the team around them.

What You’ll Do :

As the Executive Assistant , you will serve as the CEO’s strategic partner, ensuring they can focus on high-impact priorities. This role demands a proactive, solutions-oriented mindset and an ability to anticipate needs before they arise. You will balance structure with flexibility, ensuring the CEO operates at their best—both professionally and personally.

Key Responsibilities :

Optimize Time & Priorities :

• Manage the CEO’s complex calendar, ensuring alignment with strategic objectives.
• Anticipate scheduling conflicts and provide creative solutions to maximize efficiency.
• Maintain key relationships and stakeholder tracking to enhance executive effectiveness.

Drive Executive Operations & Communications :

Serve as a key liaison between the CEO and internal / external stakeholders.

Draft, edit, and manage communications on behalf of the CEO.

Handle executive inbox management, expense reconciliation, and document preparation.

Support Executive Leadership :

Coordinate and manage ELT meetings, ensuring follow-ups and action items are tracked.

Manage Travel & Event Logistics :

Coordinate seamless travel and accommodation arrangements for the CEO, ELT, and Board.

Support event planning, ensuring high-impact engagement opportunities.

Who You Are :

You thrive in fast-paced and dynamic environments and understand the nuances of executive leadership support. You balance sharp business acumen with emotional intelligence, adapting seamlessly to the evolving needs of a CEO who is driving transformation.

Qualifications & Skills :

Experience : 8+ years supporting C-suite executives (CEO-level experience preferred). Exposure to entrepreneurial or association environments is a plus.

Expert Organizer : You excel at managing competing priorities and ensuring efficiency.

Outstanding Communicator : Exceptional written and verbal communication skills.

Relationship Builder : Adept at managing interactions with senior leaders, board members, and external partners.

Tech-Savvy : Advanced proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel) and executive productivity tools.

Discreet & Professional : Skilled in handling sensitive information with utmost confidentiality.

Solutions-Oriented : Able to anticipate needs, think critically, and adapt to shifting priorities.

Why Join HRPA?

This is an unparalleled opportunity to partner with an entrepreneurial CEO at a pivotal moment for HRPA. You will not just support leadership—you will have a supporting role in influencing strategy, shaping culture, and enabling the association's transformation . If you are energized by complexity, excel at problem-solving, and are ready to make a lasting impact, we want to hear from you!

Ready to take the leap? Apply now and be part of a team that is redefining the future of HR leadership in Ontario. Together, let’s inspire, engage, and deliver the ‘wow’ factor!

Location : Toronto, hybrid (in-office 2-days per week)

Type : Full-Time

Target Salary : $70,000 - $90,000

Apply nowand let’s create something amazing together!

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the company will provide accommodation throughout the recruitment, selection and / or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and / or assessment process, please inform the HR Department of the nature of any accommodation(s) to ensure your equal participation.

Disclaimer : Certain content was generated with the assistance of AI.

Powered by JazzHR

hERnItQSwP