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Executive Assistant to the CEO

RPC

Fredericton

On-site

CAD 60,000 - 80,000

Full time

19 days ago

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Job summary

A leading research and technology organization in Fredericton is looking for a full-time Executive Assistant to the CEO. The successful candidate will manage the CEO's schedule, draft communications, and coordinate meetings while ensuring confidentiality and professionalism. This role requires a minimum of 5 years' experience and bilingual proficiency in French and English. A generous benefits package is offered, including a pension plan and paid vacation.

Benefits

Generous benefits package
Pension Plan
Paid vacation
Health and dental benefits
Top Up for Maternity Leave

Qualifications

  • Minimum of 5 years' experience supporting executive level leadership.
  • High proficiency with Microsoft Office and social media platforms.
  • High level of professionalism and discretion managing confidential information.

Responsibilities

  • Manage the CEO's calendar and day-to-day activities.
  • Compose and proofread communications for the CEO.
  • Coordinate communications from the CEO's office.

Skills

Written communication
Oral communication
Presentation skills
Calendar management
Bilingualism in French and English

Education

Diploma/Degree related to office administration and/or social sciences

Tools

Microsoft Office
Social media platforms

Job description

The Research and Productivity Council (RPC) is NB's provincial research organization, a research & technology organization that offers analytical services and applied research. In business since 1962, we serve over 1000 clients annually from our locations in Fredericton, and Moncton, New Brunswick. RPC offers a challenging and rewarding work environment.

We currently have an opening for a full-time Executive Assistant to the CEO. This person will build a strong relationship with the CEO, becoming her right-hand person. The ideal candidate will possess experience in a dynamic environment supporting senior leadership. You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance to ambiguity. You are adept at working effectively with a wide variety of stakeholders both internally and externally and possess a positive and agile approach to keeping multiple priorities and activities organized and on track.

Your Duties And Responsibilities
  • Manage the CEO's calendar and day-to-day activities.
  • Compose, prepare, and proofread work-related communications for the CEO to ensure the quality of all documents. This includes research-related documents, business documents, and PowerPoint presentations.
  • Schedule, coordinate, and prepare for Executive and Leadership meetings and other recurring or ad-hoc meetings.
  • Be the face of the CEO to the organization, regularly interacting with employees on behalf of the CEO.
  • Act as a trusted liaison both internally and externally to the executive team, maintaining confidentiality and professionalism at all times.
  • Interact with the Board of Directors, attend meetings, produce minutes, and coordinate communications with and to the Board.
  • Coordinate communications from the CEO's office, including social media presence and review of content.
  • Conduct research on required topics.
Required Qualifications To Be Successful In This Role
  • Minimum of 5 years' experience supporting executive level leadership.
  • Diploma/Degree from a post-secondary institution related to office administration and/or social sciences, or equivalent experience.
  • High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), and social media platforms.
  • Exceptional written and oral communication and presentation skills.
  • Bilingualism in French and English is essential.
  • Meticulous calendar management/scheduling skills combined with experience in travel logistics.
  • High level of professionalism and discretion; experience managing confidential/sensitive information.
  • Experience in Board and governmental relations, and Board governance.

Compensation will be commensurate with education and experience. RPC offers a generous benefits package including a Pension Plan, paid vacation, health and dental benefits, Top Up for Maternity Leave, and more.

To apply, please email your cover letter and résumé to careers@rpc.ca referencing competition #EAADMIN0525 on or before June 30, 2025. Only those applicants chosen for an interview will be contacted.

RPC is committed to the principles of employment equity, diversity, and inclusion.

About Research & Productivity Council (RPC)

RPC is a research and technology organization (RTO), with the core mission to harness science and technology in the service of innovation, and to build economic competitiveness. In business since 1962, we serve over 1000 clients annually from our locations in Fredericton, Moncton, and St. George, New Brunswick.

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