Executive Assistant to the CEO

RPC; Fredericton; On-site; CAD 50,000 - 70,000; Full time

Job summary

RPC is seeking a full-time Executive Assistant to the CEO in Fredericton, Canada. The role involves managing the CEO's calendar, composing communications, and acting as a liaison with various stakeholders. Applicants should have at least 5 years of executive support experience, strong communication skills, and proficiency in Microsoft Office, while bilingualism is essential. RPC offers competitive compensation and benefits, fostering a diverse and inclusive work environment.

Benefits

Pension Plan

Paid Vacation

Health and Dental Benefits

Top Up for Maternity Leave

Qualifications

• Minimum of 5 years' experience supporting executive level leadership.
• High level of proficiency with Microsoft Office tools.
• Experience in managing confidential and sensitive information.

Responsibilities

• Manage the CEO's calendar and day-to-day activities.
• Compose and prepare communications and documents for the CEO.
• Coordinate and prepare for Executive and Leadership meetings.

Skills

Communication Skills

Bilingualism (French/English)

Microsoft Office Proficiency

Discretion

Calendar Management

Education

Diploma/Degree in Office Administration or Social Sciences

Job description

The Research and Productivity Council (RPC) is NB's provincial research organization, a research & technology organization that offers analytical services and applied research. In business since 1962, we serve over 1000 clients annually from our locations in Fredericton, Moncton, and St. George, New Brunswick.

RPC offers a challenging and rewarding work environment. We currently have an opening for a full-time Executive Assistant to the CEO. This person will build a strong relationship with the CEO, becoming her right-hand person. The ideal candidate will possess experience in a dynamic environment supporting senior leadership. You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of stakeholders both internally and externally and possess a positive and agile approach to keeping multiple priorities and activities organized and on track.

Your Duties And Responsibilities

1. Manage the CEO's calendar and day-to-day activities.
2. Compose, prepare, and proofread work-related communications for the CEO to ensure the quality of all documents. This includes and is not limited to: research-related documents, business documents, and PowerPoint presentations.
3. Schedule, coordinate, and prepare for Executive and Leadership meetings and other recurring or ad-hoc meetings.
4. Be the face of the CEO to the organization, regularly interacting with employees on behalf of the CEO.
5. Act as a trusted liaison both internally and externally to the executive team, maintaining confidentiality and professionalism at all times.
6. Interact with the Board of Directors, attend meetings, produce minutes, coordinate communications with and to the Board.
7. Coordinate communications from the CEO's office including social media presence and review of content.
8. Conduct research on topics required.

Required Qualifications To Be Successful In This Role

1. Minimum of 5 years' experience supporting executive level leadership.
2. Diploma/Degree from a post-secondary institution related to office administration and/or social sciences, or equivalent experience.
3. High level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), and social media platforms.
4. Exceptional written and oral communication and presentation skills.
5. Bilingualism is essential (French/English).
6. Meticulous calendar management/scheduling skills combined with experience in travel logistics.
7. High level of professionalism, discretion; experience in managing confidential/sensitive information.
8. Experience in Board and governmental relations, and Board governance.

Compensation will be commensurate with education and experience. RPC offers a generous benefit package including a Pension Plan, paid vacation, health and dental benefits, Top Up for Maternity Leave, and more.

To apply, please email your cover letter and résumé to [e-mail] referencing competition #EAADMIN0525 on or before June 30, 2025. Only those applicants chosen for an interview will be contacted.

RPC is committed to the principles of employment equity, diversity, and inclusion.

About Research & Productivity Council (RPC)

RPC is a research and technology organization (RTO), with the core mission to harness science and technology in the service of innovation, and to build economic competitiveness. In business since 1962, we serve over 1000 clients annually from our locations in Fredericton, Moncton, and St. George, New Brunswick.