Executive Assistant to the CEO

Ideal Siding; Burnaby; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Ideal Siding is seeking a proactive Executive Assistant to support the CEO in strategic initiatives amidst a fast-paced environment. This role demands exceptional organizational skills, discretion, and the ability to navigate competing priorities while fostering effective communication across teams. Join a vibrant company culture and make a real impact while enjoying flexible work options.

Benefits

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Qualifications

• 3+ years in an Executive Assistant or high-level administrative role.
• Excellent communication skills: written, verbal, and interpersonal.
• Highly organized, detail-oriented, and able to think 3 steps ahead.

Responsibilities

• Manage the CEO’s calendar, schedule, and travel.
• Prepare reports and executive communications.
• Assist with personal and business admin tasks.

Skills

Communication

Organization

Problem Solving

Time Management

Tech-Savvy

Discretion

Emotional Intelligence

Adaptability

Tools

Google Workspace

Zoom

Asana

Job description

Benefits:

• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About Ideal Siding

Ideal Siding is one of North America’s fastest-growing home improvement franchise companies, helping homeowners transform their properties while enabling entrepreneurs to build successful businesses. With a bold vision, a vibrant team culture, and an industry-disrupting franchise model, we’re scaling quickly.

We’re now looking for a high-performing, proactive Executive Assistant to the CEO to help our founder and CEO focus where it matters most: strategy, growth, and vision. If you thrive in a fast-paced environment, love solving problems, and are looking for a career-defining opportunity, read on.

The Role: What You’ll Do

As the Executive Assistant (EA) to our CEO, you will act as a force multiplier for the CEO, helping streamline communication across teams, coordinate schedules, and ensure the CEO’s time is focused on the highest-priority activities.

This isn’t just about scheduling meetings (although you’ll do that too). It's a high-trust, high-impact position for someone who can think critically, move quickly, and manage competing priorities with professionalism and discretion.

Who You Are: The Ideal Candidate

• Strategically organized: You bring order to chaos, anticipate needs before they arise, and manage time and priorities with precision.
• Proactive and resourceful: You don’t wait to be told what to do. You take initiative, solve problems, and find solutions independently.
• Discreet and trustworthy: You handle confidential information with integrity and professionalism, always maintaining the highest standards of judgment.
• Clear communicator: You’re articulate in both writing and speech, and comfortable communicating on behalf of a senior executive.
• Tech-savvy: You’re fluent in Google Workspace, Zoom/Meet/Calendly, and familiar with project/task management tools like Asana.
• Fast learner: You pick up on new information quickly and can understand the CEO’s vision and priorities with minimal guidance.
• Emotionally intelligent: You work well with a range of stakeholders, from internal team members to franchisees, and always bring a sense of tact, diplomacy, and good judgment.
• Adaptable and calm under pressure: You thrive in a fast-paced, ever-changing environment and can manage competing demands without losing focus.

What You'll Be Responsible For

• Manage the CEO’s calendar, schedule, travel, and day-to-day priorities
• Track and follow up on key tasks, conversations, and strategic initiatives
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
• Prepare reports, presentations, memos, and other executive communications
• Organize and support high-level meetings: agendas, minutes, follow-ups
• Handle confidential and time-sensitive information with discretion and care
• Assist with personal and business admin tasks to ensure maximum focus and productivity
• Support special projects, business development, and franchisee onboarding
  
  

Must-Have Skills & Experience

• 3+ years in an Executive Assistant or high-level administrative role
• Excellent communication skills: written, verbal, and interpersonal
• Comfortable using AI tools to boost productivity (e.g., ChatGPT, Gemini, scheduling assistants): you leverage technology to move faster, not slower.
• Proven ability to manage competing priorities under pressure with grace and efficiency
• Highly organized, detail-oriented, and able to think 3 steps ahead
• Proficient in Google Workspace (Docs, Sheets, Calendar), Zoom/Meet, and project/task management tools
• Strong sense of judgment, integrity, and discretion when handling sensitive information
  
  

Nice to Have:

• Experience supporting founders or C-suite executives in a high-growth or entrepreneurial environment
• Background working with franchise operations or small business networks
• Understanding of or interest in the home improvement, construction, or franchising sectors
  
  

What You'll Love About Working Here

• A meaningful role with real impact: you’ll directly support the CEO and influence how the business runs
• A fast-moving, entrepreneurial culture where initiative is celebrated
• Flexibility: Remote or hybrid work options depending on your location
• Competitive compensation package with performance-based bonus potential
• A supportive, mission-driven team that believes in doing great work and having fun while doing it
  
  

If you’re ready to partner with a visionary CEO, grow with a scaling company, and build a role you can truly own, we’d love to meet you!

Flexible work from home options available.