Executive Assistant to the CEO

Pathways; Burnaby; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A fast-growing home improvement company is seeking an Executive Assistant to the CEO to streamline communication and manage priorities. The ideal candidate has 3+ years of experience in a high-level administrative role, excellent communication skills, and is tech-savvy. This role offers competitive compensation and the flexibility of remote or hybrid work options.

Benefits

Bonus based on performance

Competitive salary

Health insurance

Flexible schedule

Opportunity for advancement

Paid time off

Qualifications

• 3+ years in an Executive Assistant or high-level administrative role.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage competing priorities under pressure.

Responsibilities

• Manage the CEO’s calendar, schedule, travel, and daily priorities.
• Serve as a liaison between the CEO and stakeholders.
• Prepare reports, presentations, and executive communications.

Skills

Organizational skills

Proactive problem-solving

Communication skills

Tech-savvy

Emotional intelligence

Tools

Google Workspace

Asana

Zoom

Job description

Benefits :

• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About Ideal Siding

Ideal Siding is one of North America’s fastest-growing home improvement franchise companies, helping homeowners transform their properties while enabling entrepreneurs to build successful businesses. With a bold vision, a vibrant team culture, and an industry-disrupting franchise model, we’re scaling quickly.

We’re now looking for a high-performing, proactive Executive Assistant to the CEO to help our founder and CEO focus where it matters most : strategy, growth, and vision. If you thrive in a fast-paced environment, love solving problems, and are looking for a career-defining opportunity, read on.

The Role : What You’ll Do

As the Executive Assistant (EA) to our CEO, you will act as a force multiplier for the CEO, helping streamline communication across teams, coordinate schedules, and ensure the CEO’s time is focused on the highest-priority activities.

This isn’t just about scheduling meetings (although you’ll do that too). It's a high-trust, high-impact position for someone who can think critically, move quickly, and manage competing priorities with professionalism and discretion.

Who You Are : The Ideal Candidate

Strategically organized : You bring order to chaos, anticipate needs before they arise, and manage time and priorities with precision.

Proactive and resourceful : You don’t wait to be told what to do. You take initiative, solve problems, and find solutions independently.

Discreet and trustworthy : You handle confidential information with integrity and professionalism, always maintaining the highest standards of judgment.

Clear communicator : You’re articulate in both writing and speech, and comfortable communicating on behalf of a senior executive.

Tech-savvy : You’re fluent in Google Workspace, Zoom / Meet / Calendly, and familiar with project / task management tools like Asana.

Fast learner : You pick up on new information quickly and can understand the CEO’s vision and priorities with minimal guidance.

Emotionally intelligent : You work well with a range of stakeholders, from internal team members to franchisees, and always bring a sense of tact, diplomacy, and good judgment.

Adaptable and calm under pressure : You thrive in a fast-paced, ever-changing environment and can manage competing demands without losing focus.

What You'll Be Responsible For

Manage the CEO’s calendar, schedule, travel, and day-to-day priorities

Track and follow up on key tasks, conversations, and strategic initiatives

Serve as a gatekeeper and liaison between the CEO and internal / external stakeholders

Prepare reports, presentations, memos, and other executive communications

Organize and support high-level meetings : agendas, minutes, follow-ups

Handle confidential and time-sensitive information with discretion and care

Assist with personal and business admin tasks to ensure maximum focus and productivity

Support special projects, business development, and franchisee onboarding

Must-Have Skills & Experience

3+ years in an Executive Assistant or high-level administrative role

Excellent communication skills : written, verbal, and interpersonal

Comfortable using AI tools to boost productivity (e.g., ChatGPT, Gemini, scheduling assistants) : you leverage technology to move faster, not slower.

Proven ability to manage competing priorities under pressure with grace and efficiency

Highly organized, detail-oriented, and able to think 3 steps ahead

Proficient in Google Workspace (Docs, Sheets, Calendar), Zoom / Meet, and project / task management tools

Strong sense of judgment, integrity, and discretion when handling sensitive information

Nice to Have :

Experience supporting founders or C-suite executives in a high-growth or entrepreneurial environment

Background working with franchise operations or small business networks

Understanding of or interest in the home improvement, construction, or franchising sectors

What You'll Love About Working Here

A meaningful role with real impact : you’ll directly support the CEO and influence how the business runs

A fast-moving, entrepreneurial culture where initiative is celebrated

Flexibility : Remote or hybrid work options depending on your location

Competitive compensation package with performance-based bonus potential

A supportive, mission-driven team that believes in doing great work and having fun while doing it

If you’re ready to partner with a visionary CEO, grow with a scaling company, and build a role you can truly own, we’d love to meet you!

Flexible work from home options available.

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