Executive Assistant to the CCMBC National Director (Full-time)

CCMBC; Winnipeg; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A national church organization in Winnipeg is seeking a full-time Executive Assistant to support the National Director. The successful candidate will demonstrate exceptional organizational skills, a proactive attitude, and proficiency in Microsoft Office. Responsibilities include managing schedules, communication, meeting preparation, and travel coordination. This role offers a collaborative environment and requires occasional travel to Abbotsford, BC.

Qualifications

• Experience in administrative roles is preferred.
• Willingness to travel occasionally.
• Ability to work collaboratively with diverse teams.

Responsibilities

• Manage the executive's calendar and schedule.
• Serve as the primary point of contact for communication.
• Coordinate meetings and prepare necessary materials.
• Oversee document management and correspondence.
• Arrange travel and accommodations.
• Assist in project management and office administration.

Skills

Organizational skills

Communication skills

Problem-solving

Proficiency in Microsoft Office

Adaptability

Tools

Mailchimp

Polling platforms

Website maintenance tools

Job description

About CCMBC

The Canadian Conference of MB Churches (CCMBC) is the national Conference for MB Churches in Canada. CCMBC exists to resource its churches through partnerships with six provincial conferences in Quebec, Ontario, Manitoba, Saskatchewan, Alberta, and British Columbia. This Canadian Conference has also established national agencies whose joint mission is to provide services to Canadian MB Churches. The national agencies are MB Seminary, Legacy, and Multiply. Furthermore, CCMBC offers services and resources through its internal departments, such as the Centre for MB Studies and Kindred Productions.

Employment opportunity: Executive Assistant to the CCMBC National Director

CCMBC is looking for a full-time Executive Assistant. They are looking for someone who enjoys serving people, has a positive attitude and a prayerful approach to ministry. They should have a working knowledge of our denomination. They, along with the rest of the CCMBC staff, seek to serve our CCMBC family of agencies, provinces and churches.

We’re seeking a highly organized, detail-oriented individual with a servant’s heart, a positive attitude, and a prayerful approach to ministry. The ideal candidate will have a working knowledge of our denomination and enjoy collaborating with leaders, board members, and staff. The successful candidate is skilled in managing details, event planning, and proficient in all Microsoft Office applications. Experience in working with Mailchimp, polling platforms and Website maintenance would be beneficial. There will be some travel expectations. Wages will be determined based on experience and skill set.

Though primarily based in Winnipeg, MB, a significant aspect of this role involves connecting with the National Director in Abbotsford, BC through online collaboration tools. Occasional travel is required.

Staff in this position must identify with and represent the Christian motivation and mission of CCMBC.

Primary Responsibilities

• Calendar Oversight: Efficiently manage schedules, including meetings, appointments, and travel plans to ensure optimal time use.
• Communication Handling: Serve as the primary gatekeeper for emails, phone calls, and other communications on behalf of the executive.
• Meeting Preparation & Follow-Up: Coordinate meetings by setting agendas, taking detailed minutes, and distributing relevant materials.
• Administrative Operations: Oversee document management, draft reports, and handle day-to-day correspondence.
• Travel Coordination: Arrange transportation, lodging, and detailed itineraries to support seamless travel experiences.
• Point of Contact: Act as a liaison between the executive and internal teams, clients, and external partners.
• Project Assistance: Provide support on key initiatives and special projects as needed.
• Office Administration: Maintain office supplies, manage equipment, and support smooth office operations.

Core Competencies

• Exceptional Organization & Prioritization: Ability to juggle multiple tasks while staying on top of deadlines and shifting priorities.
• Strong Communication: Clear, professional, and effective in both written and verbal interactions.
• Proactive Problem-Solving: Anticipate challenges and resolve them with minimal disruption.
• Discretion & Trustworthiness: Handle confidential information with the utmost integrity.
• Tech Savvy: Proficient in office software, including word processing, spreadsheets, and email platforms.
• Flexible & Resilient: Thrive in fast-paced environments and adapt quickly to change.

Team Dynamic

The successful candidate will participate fully and positively within the team structures of CCMBC, including:

• Attending regular staff meetings (onsite and virtual)
• Participation in CCMBC’s strategy and visioning
• Attend CCMBC events as required–some of which occur on weekends or evenings. In such circumstances, the employee will be granted compensation in the form of time off in lieu.

We are accepting and reviewing applications immediately.

Please submit your letter of interest and current resume in confidence to the attention of Cam Stuart, National Director, CCMBC, at [e-mail], and Carson Samson, at [e-mail]