Executive Assistant to Senior Vice President

Royal Bank of Canada>; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading financial institution in Toronto is seeking an experienced Executive Assistant to support the senior leadership team. You will manage schedules, coordinate meetings and travel arrangements, and act as a liaison with internal and external stakeholders. The ideal candidate has over 3 years of experience supporting senior executives, superior organizational skills, and proficiency in common applications. This role offers competitive compensation and a chance to work in a collaborative environment.

Benefits

Comprehensive Total Rewards Program

Flexible benefits

Competitive compensation

Qualifications

• 3+ years of Executive or Administrative support experience supporting senior leadership.
• Superior organizational skills specifically around calendar management.
• Demonstrates strong interpersonal and communication skills, working effectively with various levels of staff.

Responsibilities

• Provide executive administrative assistance in support of the senior executives.
• Manage and maintain calendars, coordinate meetings and travel arrangements.
• Collaborate with other EAs, providing leadership support.

Skills

Communication

Time Management

Detail-Oriented

Teamwork

Office Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

RBC Connect

Concur

Job description

Overview

Job Description

What is the opportunity?

As anExecutive Assistant,you play a critical role by providing direct support to the senior leadership team within RBC. This role will support the Senior Vice President, Wealth Management Technology.You will beaccountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

Provide executive administrative assistance in support of the senior executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline-driven environment.

Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the supported executives

Plan, coordinate and support internal and external meetings events : senior management team meetings, offsites, roundtables, Town Halls, tech demo days / hackathons, and other team meetings, including facilitation of WebEx meetings and speaker presentations on PowerPoint. Develop agendas, materials and routines, including action items and follow-ups.

Contribute to increasing employee engagement across the team of the supported executive, helping organize team socials, volunteering, and other activities to help the team feel connected to and proud to be part of RBC.

Act as the Executive’s delegate for email and phone mail.

Research and respond to routine inquiries and requests.

Prepare material for daily schedules and meeting bookings.

Coordinate, administer, and manage department logistics, conducting a monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment, and premises requirements, updating Vacation and Absence Management System, and producing / distributing monthly away lists.

Manage correspondence and reporting, responding and prioritizing as appropriate and with discretion, assisting as primary liaison for the SVP with senior internal and external stakeholders.

Prepare expense reports ensuring accuracy and adherence to policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.

Proactively seek opportunities to provide additional value to ensure all established deadlines / commitments are met.

Collaborate with other EAs, working as a team within clusters, providing leadership support and for relief purposes.

What you need to succeed?

Must have :

3+ years of Executive or Administrativesupport experience supporting senior leadership.

Superior organizational skills specifically around calendar management, scheduling, abilityto organize, plan, and schedule activities.

Demonstrates strong interpersonal, diplomacy, and communication skills, both written and verbal, working effectively with various levels of staff including executives and senior management.

Experience with common Applications including Microsoft Excel, Word, PowerPoint, RBC Connect, Concur, myHR, Workday, CoupaHost.

Demonstrated initiative, positive, and helpful attitude when dealing with others.

Ability to work with minimal supervision; efficiently and accurately.

Strong time management and prioritization skills.

Be resourceful.

Strong collaboration and flexibility.

Must be able to work 4 days in office.

Nice to have

Previous experience of working in different teams within RBC.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.

Leaders who support your development through coaching and managing opportunities.

Ability to make a difference and lasting impact.

Work in a dynamic, collaborative, progressive, and high-performing team.

Opportunities to do challenging work.

LI-POST

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address :

RBC CENTRE, 155 WELLINGTON ST W : TORONTO

City : Toronto

Country : Canada

Work hours / week : 37.5

Employment Type : Full time

Platform :

TECHNOLOGY AND OPERATIONS

Job Type : Regular

Pay Type : Salaried

Posted Date : 2025-09-08

Application Deadline : 2025-09-30

Note : Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above

I nclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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