Executive Assistant to Senior EA

Humans of HR; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A boutique recruitment agency is looking for an Executive Assistant to support the Senior Executive Assistant to the CEO. This role offers a rare opportunity to work in a high-profile executive office, managing schedules, preparing reports, and ensuring smooth operations. Ideal candidates have 3+ years of experience in a similar role and strong skills in Microsoft Office. Interested applicants should apply with a resume and cover letter.

Qualifications

• 3+ years in an administrative or executive assistant role, ideally with exposure to senior leadership.
• Strong skills in Microsoft Office tools.
• Exceptional attention to detail while juggling multiple priorities.

Responsibilities

• Manage the CEO's schedule and priorities effectively.
• Prepare and format reports and presentations for meetings.
• Handle incoming correspondence and organize documents.
• Assist with planning and booking travel itineraries.
• Track expenses and process invoices for the executive office.
• Maintain filing systems for easy access to documents.
• Support meeting logistics and follow up on action items.

Skills

Administrative support

Attention to detail

Microsoft Office

Communication skills

Resourcefulness

Job description

Humans of HR is an upcoming boutique recruitment agency and is very quickly becoming the go-to agency for hiring and placement of skilled Professionals. Combined with our vast network and extraordinary customer-centric approach, we are the obvious choice in helping you find your next home.

Humans of HR is partnering with our client, a well-established and highly regarded organization, to hire an Executive Assistant who will work alongside and provide direct support to the Senior Executive Assistant to the CEO.

This is a rare opportunity to step into a high-profile executive office and learn from an experienced senior EA. You’ll gain firsthand exposure to C-Suite operations while playing a key role in keeping priorities on track and operations running smoothly.

Key Areas of Focus:

• Partner with the Senior EA to keep the CEO’s schedule and priorities organized, ensuring meetings, events, and deliverables are coordinated flawlessly.
• Prepare, edit, and format reports, presentations, and briefing materials for leadership and board-level meetings.
• Handle incoming correspondence—drafting replies, organizing documents, and ensuring information reaches the right people promptly.
• Assist in planning and booking travel itineraries, including flights, hotels, transportation, and meeting arrangements.
• Track expenses, process invoices, and help monitor budget activity for the executive office.
• Organize and maintain digital and physical filing systems for quick, easy access to key documents.
• Support meeting execution by arranging logistics, preparing agendas, and following up on action items.
• Maintain a high level of discretion while working with sensitive and confidential information.

What You’ll Bring:

• 3+ years in an administrative or executive assistant role, ideally with exposure to senior leadership or C-Suite environments.
• A talent for juggling multiple priorities while maintaining exceptional attention to detail.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with modern productivity tools.
• Clear, professional communication—both in writing and verbally.
• A proactive, resourceful mindset that helps you anticipate needs before they arise.
• Professional presence and confidence in interacting with senior leaders and external stakeholders.
• A collaborative approach, with a willingness to pitch in wherever needed.

At Humans of HR, we support the development and growth of our candidates to reach their full potential. If you are thinking about your next career move and the above role is just the right fit, please send us your resume along with a cover letter in confidence and one of our consultants will be in touch for a confidential discussion.