Executive Assistant to President & CEO

Who We Are

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

This role is located at our Yonge Eglinton Office. Reporting directly to the President & Chief Executive Officer, the Executive Assistant (EA) is a trusted partner to the CEO, providing senior-level executive support, ensuring efficient management of the executive office. Aligned with RioCan’s values and culture, the ideal candidate must be innovative and enjoy working in a dynamic environment. The EA will have excellent attention to detail and organizational skills, the ability to exercise sound judgment in diverse situations, and the ability to balance multiple priorities. The successful candidate will have a professional approach to dealing with senior-level internal and external stakeholders.

Responsibilities

• Manage the President & CEO’s complex calendar, scheduling meetings and travel arrangements;
• Assist with personal tasks, including but not limited to, booking appointments, managing personal travel arrangements, itineraries, reservations and other ad hoc requests as needed;
• Act as a liaison between the CEO and senior leadership, Board of Directors, investors, and external partners;
• Represent RioCan and the office of the CEO in a positive light through excellent follow-through skills, attention to detail, prioritization, communication, and sound judgment;
• Plan and execute Board of Directors meetings, leadership offsite, and key corporate events, including agenda preparation, material distribution, and minutes recording;
• Draft, review, and manage confidential correspondence, reports, presentations, and pre-meeting briefing documents;
• Manage sensitive matters with a high level of confidentiality and discretion;
• Handle expense reporting, budget tracking, and invoice processing related to the executive office;
• Coordinate with the Communications team on key messaging, media engagements, and corporate announcements;
• Ensure smooth and efficient office operations, identifying areas for process improvement and technological advancement.

Qualifications

• 7+ years of experience as an Executive Assistant, with a minimum of 3 years supporting C-suite executives, preferably in real estate, finance, or a corporate environment.
• Proven success in a high-volume work environment with balancing and shifting priorities.
• A Bachelor’s degree, college Diploma, or Certificate in Executive Office Administration is considered an asset.
• Advanced proficiency in Outlook, MS Word, and PowerPoint.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Exceptional verbal & written communication skills with a strong business sense and ability to fact-check and proof documents.
• Proven ability to work in a team environment.
• Proactive, show initiative, and exercise good judgment.
• A high sensitivity to the confidentiality of information.
• Ability to think outside the box with a sense of urgency, decipher priorities and make sound judgment calls when needed.

Why join RioCan?

We Believe In Rewarding You For What You Do And Investing In Your Career And Long-term Success. Our Total Rewards And Perquisites Program Is Designed To Fit And Enrich Your Life Physically, Emotionally, Financially, And Socially. We Offer Eligible Employees

Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.

An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.

A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us at www.riocan.com and follow us on LinkedIn to learn more about who we are and what a career at RioCan can look like for you.