Executive Assistant to Directors

Ontario-Federation-of-Indigenous-Friendship-Centres-; Toronto; On-site; CAD 70,000 - 74,000; Full time

Benefits offered by this job

Health benefits after probation

Health Care Spending Account

Lifestyle Spending Account

Employer-paid benefits

Job summary

Ontario Federation of Indigenous Friendship Centres (OFIFC) in Toronto, ON seeks an experienced Administrative Assistant to provide scheduling support to Directors, draft documents, manage files and coordinate office operations. The role requires 3–5 years of executive admin experience, strong Microsoft Office skills and a proactive approach.

The position offers a competitive salary range with comprehensive benefits after probation and a commitment to equity and accessibility.

Qualifications

• Superior organisational, scheduling and time management skills.
• Excellent communication skills (oral, written, telephone/email).
• Proactive and takes initiative in a fast-paced environment.
• Knowledge of Administration and Records Management practices and systems.

Responsibilities

• Manages and maintains Directors’ schedules, appointments, meetings, conferences and travel arrangements.
• Monitors, screens, responds to and distributes incoming communications; answers and manages calls.
• Drafts, prepares, formats and distributes documents, spreadsheets and presentations.
• Attends meetings and ensures agendas, kits and materials are prepared; records minutes and distributes them.
• Files and retrieves documents and references; maintains Records Management system.
• Designs and maintains databases; researches, quotes and purchases materials as required.

Skills

Organisational skills

Scheduling/time management

Communication skills

Initiative/Proactive

Decision making/Judgment

Education

High school diploma/GED

Post-secondary in office administration desirable

Tools

Microsoft Office Suite (Word, Excel, Access)

Job description

Ontario Federation of Indigenous Friendship Centres (OFIFC) in Toronto, ON seeks an experienced Administrative Assistant to provide scheduling support to Directors, draft documents, manage files and coordinate office operations. The role requires 3–5 years of executive admin experience, strong Microsoft Office skills and a proactive approach.

The position offers a competitive salary range with comprehensive benefits after probation and a commitment to equity and accessibility.