Executive Assistant to COO / VP Program Services

Kinark Child and Family Services; Markham; On-site; CAD 45,000 - 60,000; Full time

Job summary

Kinark Child and Family Services is looking for an Administrative Support professional to assist senior management in Markham. The role requires strong organizational and communication skills, with responsibilities including management scheduling and handling confidential information. Candidates should have a college diploma and at least five years of relevant experience. A knowledge of Office 365 and the ability to work collaboratively in a fast-paced environment is essential.

Qualifications

• Minimum five years experience in an administration support role.
• Ability to manage competing priorities and attend Board meetings after hours.
• Confident communicator with effective writing skills.

Responsibilities

• Handle multiple senior management schedules and administrative needs.
• Lift light objects as required (up to 5kg / 11lb).
• Anticipate needs of the COO and team effectively.

Skills

Communication

Planning

Confidentiality

Financial skills

Technological savviness

Education

College diploma in office administration or related field

Tools

Office 365 (Word, Excel, PowerPoint)

WebEx

OneNote

Teams

SharePoint

Job description

• Minimum of a college diploma in office administration or a related field
• Minimum five years experience in administration support role, handling multiple senior management schedules and administrative needs
• Advanced knowledge of Office 365 products (Word, Excel and PowerPoint)
• Knowledge of WebEx, OneNote, Teams and SharePoint is an asset
• Technologically savvy with a willingness to learn
• Self-starter who succeeds in a collaborative environment
• Ability to lift light objects (5kg / 11lb)
• A strong planner, able to anticipate the needs of the COO and team
• Confident communicator with effective writing skills
• Able to use discretion and understand the importance of confidentiality
• Ability to manage competing priorities
• Financial skills related to purchase orders, expenses, reconciliations
• Ability to attend monthly Board committee meetings after regular work hours