Executive Assistant to COO/VP Program Services

Kinark Child and Family Services; Markham; On-site; CAD 60,000 - 80,000; Full time

Job description

Executive Assistant to COO/VP Program Services

Join to apply for the Executive Assistant to COO/VP Program Services role at Kinark Child and Family Services.

Job Summary: Reporting to the COO/VP Program Services, the Executive Assistant provides administrative support and project coordination to the assigned Executive and their direct reports, ensuring stakeholder needs are met.

Kinark offers a benefit allowing eligible employees to work partially or fully remote. This role requires a minimum of 2 days per week in the office unless business demands require otherwise.

Responsibilities include:

• Managing schedules for COO and Directors
• Communicating with stakeholders about deadlines and issues
• Coordinating projects related to COO strategic priorities
• Preparing reports, presentations, and minutes
• Handling credit card reconciliations and expense reports
• Processing invoices
• Supporting Board committees with agendas and minutes
• Utilizing technology to improve workflows, emphasizing Lean principles
• Coordinating department and corporate events
• Collaborating within the Administrative Support Team
• Performing other duties as assigned

Qualifications:

• College diploma in office administration or related field
• At least five years of administrative support experience
• Proficiency in Office 365 (Word, Excel, PowerPoint)
• Knowledge of WebEx, OneNote, Teams, SharePoint is an asset
• Technologically savvy and eager to learn
• Self-motivated team player
• Ability to lift light objects (up to 5kg/11lb)
• Strong planning and communication skills
• Good project management abilities
• Discretion and confidentiality awareness
• Ability to prioritize effectively
• Financial skills related to expenses and reconciliations
• Availability to attend monthly Board meetings after hours

Additional Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Industry: Hospitals and Health Care