Executive Assistant to Chief Strategy & Innovation Officer

0000050599 RBC Dominion Securities Inc.; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading financial services firm is seeking an Executive Assistant to support the Chief Strategy and Innovation Officer in Toronto. The ideal candidate will bring extensive experience, strong communication abilities, and a proactive mindset to handle diverse tasks in a fast-paced environment. This role emphasizes organization, creativity, and the ability to build strong relationships within a collaborative team.

Benefits

Flexible work / life balance options

Qualifications

• Minimum 5+ years’ experience in executive assistant capacity within a professional services environment.
• Strong verbal and written communication skills.
• Outstanding time management skills and ability to juggle multiple tasks.

Responsibilities

• Provide organizational support to senior executives.
• Manage scheduling and logistics for important meetings.
• Prepare, track and manage expense reports and administrative tasks.

Skills

Adaptability

Calendar Management

Confidentiality

Time Management

Education

Secondary education

Tools

Word

Excel

PowerPoint

Outlook

Job description

What is the opportunity? The Executive Assistant will provide organizational support to the Chief Strategy and Innovation Officer for RBC Capital Markets. The role also includes the management of the weekly Capital Markets Operating Committee meeting, co-ordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple tasks in a very fast paced and dynamic environment. Given the broad mandate across Strategy, Marketing, Sustainability, Economics and Innovation, the role also requires creativity and curiosity to help position the firm for the future.

What will you do?

Maintain schedule / calendar of key activities for Chief Strategy and Innovation Officer and ensure key business critical dates are met. Prioritize and triage as needed

Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers, distributing materials and summarizing meeting notes

Work with the Leadership Team to proactively identify required needs, conflicts and materials

Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations, inclusive of topics, and submission and presentation dates

Exhibit initiative and “follow-through” to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

Communicate on a timely basis the status of key deliverables as appropriate

Completion of administrative tasks, including but not limited to, coordination of calendar / meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, , scanning of documents, etc.

Prepare, track and manage expense reports via expense reporting system

Review, email requests for approval (e.g. : meeting materials, reports, etc.) on a daily basis

Maintain an organized filing system, both digitally and with paper documents

Coordinate with building management on real estate needs, manage security cards for the team

Update Vacation and Absence records

Arrange new employee onboarding and departure

Participate in performing tasks on “special projects” as requested.

What you need to succeed?

Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives

Strong verbal and written communication skills both internally / externally

Proactive, solutions-oriented mindset and anticipate needs without being asked

Ability to partner effectively with key stakeholders and build strong collaborative relationships

Demonstrate ownership and execution of primary responsibilities

Outstanding time management skills, diplomacy, and positive can-do attitude

Ability to maintain consistent and high levels of performance

Enjoys working in a time-sensitive, fast-paced environment

Capable of to multi-tasking across projects and flex when needed

Experience working on highly confidential projects with appropriate discretion and sensitivity

Strong working knowledge of Word, Excel, PowerPoint and Outlook

Experience working in Capital Markets industry is preferred

What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

Leaders who support your development through coaching and managing opportunities

Work in a dynamic, collaborative, progressive, and high-performing team

Opportunities to do challenging work

Flexible work / life balance options

Job Skills Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing Software Additional Job Details

Address :

ROYAL BANK PLAZA, 200 BAY ST : TORONTO

City : TORONTO

Country : Canada

Work hours / week : 37.5

Employment Type : Full time

Job Type : Regular

Posted Date : 2025-07-17

Application Deadline :

2025-07-31 Note : Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above I nclusion and Equal Opportunity Employment At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

Create a job alert for this search