Executive Assistant to Chief Strategy & Innovation Officer

Royal Bank of Canada; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading North American bank is seeking an Executive Assistant to support the Chief Strategy and Innovation Officer. The role requires strong organizational skills and the ability to coordinate high-level meetings and events. Ideal candidates will have experience in a professional services environment, exceptional communication skills, and a proactive mindset. Competitive compensation and flexible work arrangements are offered.

Benefits

Comprehensive Total Rewards Program

Flexible work/life balance options

Opportunities for professional development

Qualifications

• Experience working in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrated ownership of responsibilities.

Responsibilities

• Manage the schedule of the Chief Strategy and Innovation Officer.
• Coordinate weekly Operating Committee meetings.
• Prepare and track expense reports.
• Assist with onboarding and departures of new employees.

Skills

Strong verbal and written communication skills

Ability to juggle multiple tasks

Proactive solutions-oriented mindset

Outstanding time management skills

Strong working knowledge of Word, Excel, PowerPoint, and Outlook

Education

Secondary education

5+ years experience in executive assistant role

Tools

Microsoft Office

Google Suite

Adobe Acrobat

Job description

Job Summary

Job Description

What is the opportunity

The Executive Assistant will provide organizational support to the Chief Strategy and Innovation Officer for RBC Capital Markets. The role also includes the management of the weekly Capital Markets Operating Committee meeting co-ordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude a track record of building strong relationships with peers and an ability to juggle multiple tasks in a very fast paced and dynamic environment. Given the broad mandate across Strategy Marketing Sustainability Economics and Innovation the role also requires creativity and curiosity to help position the firm for the future.

What will you do

Maintain schedule / calendar of key activities for Chief Strategy and Innovation Officer and ensure key business critical dates are met. Prioritize and triage as needed

Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers distributing materials and summarizing meeting notes

Work with the Leadership Team to proactively identify required needs conflicts and materials

Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations inclusive of topics and submission and presentation dates

Exhibit initiative and follow-through to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

Communicate on a timely basis the status of key deliverables as appropriate

Completion of administrative tasks including but not limited to coordination of calendar / meeting arrangements setting up conference calls travel arrangements restaurant reservations catering scanning of documents etc.

Prepare track and manage expense reports via expense reporting system

Review email requests for approval (e.g. : meeting materials reports etc.) on a daily basis

Maintain an organized filing system both digitally and with paper documents

Coordinate with building management on real estate needs manage security cards for the team

Update Vacation and Absence records

Arrange new employee onboarding and departure

Participate in performing tasks on special projects as requested.

What you need to succeed

Secondary education and minimum 5 years experience in an executive assistant capacity within a professional services environment supporting senior executives

Strong verbal and written communication skills both internally / externally

Proactive solutions-oriented mindset and anticipate needs without being asked

Ability to partner effectively with key stakeholders and build strong collaborative relationships

Demonstrate ownership and execution of primary responsibilities

Outstanding time management skills diplomacy and positive can-do attitude

Ability to maintain consistent and high levels of performance

Enjoys working in a time-sensitive fast-paced environment

Capable of to multi-tasking across projects and flex when needed

Experience working on highly confidential projects with appropriate discretion and sensitivity

Strong working knowledge of Word Excel PowerPoint and Outlook

Experience working in Capital Markets industry is preferred

Whats in it for you

We thrive on the challenge to be our best progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other reaching our potential making a difference to our communities and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits competitive compensation

Leaders who support your development through coaching and managing opportunities

Work in a dynamic collaborative progressive and high-performing team

Opportunities to do challenging work

Flexible work / life balance options

Job Skills

Adaptability Calendar Management Confidentiality Data Gathering Analysis Interpersonal Relationships Office Administration Presentation Software Time Management Word Processing Software

Additional Job Details

Address :

ROYAL BANK PLAZA 200 BAY ST : TORONTO

City : TORONTO

Country : Canada

Work hours / week : 37.5

Employment Type : Full time

Platform : CAPITAL MARKETS

Job Type : Regular

Pay Type : Salaried

Posted Date :

Application Deadline :

Note : Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above

I nclusion and Equal Opportunity Employment

At RBC we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best effectively collaborate drive innovation and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect belonging and opportunity for all.

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Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Time Management,Microsoft Office,Google Docs,Adobe Acrobat,Microsoft Outlook,Microsoft Word,QuickBooks,Personal Assistant Experience,Microsoft Powerpoint,Administrative Experience,Google Suite

Experience : years

Vacancy : 1