Executive Assistant to Chief Executive Officer

Kevanal Tactics Inc.; Laval; On-site; CAD 50,000 - 70,000; Full time

Job summary

Kevanal Tactics Inc. is seeking an Executive Assistant to the CEO to manage various administrative tasks and maintain the smooth operation of the office. The ideal candidate will demonstrate excellent organizational skills, attention to detail, and a proactive approach, supporting both personal and professional tasks for the CEO in a dynamic environment.

Benefits

Full health benefits after 3 months

RRSP match

Flexible payment options

Modern office setting

Company perks

Qualifications

• 3-5 years of experience in administrative or public relations role.
• Proficiency in English and French; Spanish is a plus.
• Strong organizational skills and the ability to multitask.

Responsibilities

• Schedule appointments and maintain the CEO's agenda.
• Coordinate travel and prepare logistics for the CEO.
• Manage the CEO's email and correspondence.

Skills

Attention to detail

Time management

Customer service orientation

Proactivity

Negotiation skills

Education

AEC/DEC or equivalent

Tools

Microsoft Office

Gmail

Excel

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Direct message the job poster from Kevanal Tactics Inc.

About Us:

At Kevanal Tactics Inc., we specialize in designing ultra-efficient business strategies that empower our clients to scale with clarity and confidence. Based in Laval, Quebec, we’ve been helping local and international businesses streamline their operations and accelerate growth since 2016. Our agile, client-first approach combines deep industry insight with proven methodologies to deliver measurable results. Whether it’s optimizing internal workflows or supporting strategic initiatives, our team is committed to transforming how business gets done.

Job Description:

We are seeking a dedicated Executive Assistant to support the CEO of our company. This multifaceted role combines traditional administrative and corporate maintenance duties with interpersonal tasks, ensuring the smooth functioning of daily operations. The ideal candidate will be proactive, highly organized, and adept at managing both personal and professional tasks with efficiency and precision. Attention to detail is crucial, and the candidate must appreciate the importance of maintaining confidentiality regarding highly sensitive information.

Responsibilities:

• Schedule appointments and maintain/update the CEO's daily agenda.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports to the accounting team.
• Screen all incoming calls, emails, inquiries, visitors, and correspondence, routing them accordingly.
• Process payments, perform reconciliation of accounts, and handle check runs to the bank as necessary.
• Manage the CEO’s email, prioritizing messages and ensuring timely responses.
• Follow up on tasks assigned by the CEO, prioritizing based on urgency and importance.
• Ensure timely processing of payments with sufficient funds in the appropriate bank account and manage invoice processing.
• Prepare reports and presentations as required.
• Organize media materials, ensuring accuracy and timely delivery.
• Assist in special projects and initiatives as assigned by the CEO.
• Cultivate positive relationships with clients, partners, stakeholders, and the media.
• Draft press releases, manage media inquiries, and coordinate public relations efforts.
• Develop and maintain a media contact list and oversee communications to enhance the CEO’s public presence.
• Monitor media coverage and prepare summaries for the CEO.
• Manage the CEO's public appearances, ensuring all logistics and materials are prepared in advance.

Skills and Qualifications:

• AEC/DEC or equivalent.
• 3-5 years of relevant experience in an administrative or public relations role.
• Proficiency in English and French (Spanish fluency is an asset).
• Familiarity with MS Office and Gmail; proficiency in Excel is required.
• Basic knowledge of retail banking processes.
• Strong customer service orientation and negotiation skills.
• High degree of accuracy, attention to detail, and superior time management skills.
• Ability to be proactive and use initiative effectively.
• Demonstrated sound judgment regarding confidential and sensitive matters.
• Excellent organizational skills and the ability to multitask effectively.
• Full-time position (37.5 hours/week).
• Full health benefits after 3 months of employment.
• RRSP match.
• International workforce.
• Relaxed atmosphere.
• Company perks.
• Modern office setting.
• Reserved exterior parking.

Join our team and unlock your earning potential! At Kevanal, we believe in valuing your skills, experience, and dedication. Our total compensation package is tailored to reflect your expertise and contributions, offering flexibility in payment options including Bitcoin, Canadian, or US Dollars. Take the next step in your career with us and reap the rewards you deserve!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Business Development, and Customer Service

• Industries

  Financial Services, Retail, and Professional Services

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