Executive Assistant to CEO & Leadership Team

Him & Her Inc.; Kitchener; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A creative agency for exceptional brands is looking for an Executive Assistant to support the CEO and leadership team. The role involves managing communications, scheduling, and providing administrative support. Ideal candidates should have 2+ years of experience, strong organizational skills, and proficiency with tools like Google Workspace. This full-time role offers a hybrid working model and opportunities for professional growth.

Benefits

Health & wellness spending account

Flexible working conditions

Office gym access

Team Wellness Days and Holiday Break

Mentorship and coaching

Community involvement

Qualifications

• 2+ years in an executive assistant, office coordinator, or admin support role.
• Exceptional organizational skills and strong attention to detail.
• Ability to handle sensitive information with confidentiality and discretion.

Responsibilities

• Manage the CEO’s calendar/schedule, email, and travel logistics.
• Prepare materials or research for sales calls and meetings.
• Help coordinate logistics for client visits, team events, or special projects.

Skills

Organizational skills

Verbal communication

Written communication

Problem solving

Proficiency in Google Workspace

Tools

Google Workspace

Slack

DocuSign

ASANA

Job description

Executive Assistant to CEO & Leadership Team

In-Office/Hybrid | Full-Time | $45,000–$55,000/year

We’re a world-class creative agency for exceptional Real Estate and Consumer Goods brands. We operate using the EOS (Entrepreneurial Operating System) to run efficiently, stay focused, and execute with clarity.

We’re looking for a reliable, organized Executive Assistant to support our CEO and leadership team. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and takes pride in keeping things running smoothly behind the scenes.

Your Role

As Executive Assistant, you’ll play a critical part in helping the CEO by taking ownership of email communications, calendar management, day-to-day administrative tasks, and coordination. You’ll also assist with occasional office-related tasks and internal projects to support the team.

This is a meaningful position for someone who wants to grow within a high-performing creative organization and learn the inner workings of a leadership team. If you're highly organized, proactive, and ready to make a difference, we’d love to meet you.

What You’ll Do

CEO Support (Primary Focus):

• Manage the CEO’s calendar/schedule, email, and travel logistics
• Keep inboxes organized and assist with prioritizing communication
• Support with client follow-ups, proposal formatting, and CRM updates
• Prepare materials or research for sales calls and meetings
• Track to-dos and reminders to keep things moving forward
• Managing personal tasks to free up time

Leadership & Team Support (As Needed):

• Help coordinate logistics for client visits, team events, or special projects
• Provide support around the office environment when needed (supplies, guests, coordination)

What You Bring

• 2+ years in an executive assistant, office coordinator, or admin support role
• Exceptional organizational skills and strong attention to detail
• Friendly, professional written and verbal communication skills
• Proficiency with tools like Google Workspace (Gmail, Calendar, Sheets, Docs), Slack, DocuSign (or similar), and ASANA (or similar)is a bonus
• Ability to handle sensitive information with confidentiality and discretion
• A helpful problem solver, with a can-do attitude and willingness to pitch in where needed
• Familiarity with the EOS model is a plus, but not required

What You’ll Get

• Salary: $45,000–$55,000 depending on experience
• Full-time, Hybrid in office 2 days per week
• A close-up view of how a creative agency operates at a high level
• Supportive team environment with room to grow and take on more responsibility over time
• Exposure to leadership processes, client workflows, and agency operations

The Perks

• Health & wellness spending account
• Flexible working conditions
• Office gym access
• Team Wellness Days and Holiday Break
• Mentorship and coaching
• Community involvement
• A variety of projects

The Right Fit

At Him & Her, we play to win with purpose, passion, and like-minded people who do great work that moves the needle for our clients. This is more than the role; it’s a mindset.

We are looking for a team member who aligns with our Core Values:

• Are humbly confident
• Always come with solutions
• Are collaborative to the core
• Have a keen imagination
• Can see the big picture
• And at the end of the day are growing

How to Apply

Pleasesend your resume and a short video message explaining why this role is a fit for you to [e-mail]

Him & Her Incorporated provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression.