Executive Assistant to CEO & COO

Forward Creative; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

Forward Creative seeks an Executive Assistant to support its CEO and COO, focusing on time management and decision-making clarity. Candidates need 3-5+ years in executive support, with strong communication and organizational skills. Join a dynamic, woman-led firm making an impact across Atlantic Canada.

Benefits

Health and dental coverage

Paid sick leave

Bonus structure based on performance

Qualifications

• 3–5+ years supporting executive leadership in a fast-paced environment.
• Proven ability to manage complex schedules and handle sensitive communications.
• Experience in consulting or strategy environments is an asset.

Responsibilities

• Manage calendar and schedules for CEO and COO.
• Filter and triage inbound communications.
• Prepare meeting agendas and capture decisions.

Skills

Organizational Skills

Interpersonal Skills

Communication

Confidentiality

Tools

GSuite

Slack

Notion

Job description

Apply Here: https://forwardcreative.ca/careers/

Employment Opportunity: Executive Assistant to CEO & COO

Location: Remote – Must Live in Nova Scotia

Type: Full Time

Forward Creative Inc. is a strategy and implementation firm advancing public systems, organizational capacity, and regional development across Atlantic Canada. We partner with governments, nonprofits, and mission-driven enterprises to navigate complexity, build momentum, and deliver outcomes that result in measurable, lasting impact.

Through Forward Strategies and Forward Creative, our team delivers both high-level strategy and boots-on-the-ground execution—bringing the depth, clarity, and momentum organizations need to grow and lead with confidence. Whether supporting public sector transformation or accelerating business growth, our high-performing team builds systems designed to move ideas into action.

Proudly woman-led and WBE Canada–certified, we’re committed to building diverse teams that reflect and strengthen the places we work.

We’re hiring an Executive Assistant to the CEO & COO to act as a critical force in protecting time, sharpening focus, and enabling clarity at the highest level of the company. In this role, you’ll serve as the first filter and point of contact—fielding requests, structuring calendars, answering and redirecting inquiries, and creating space for focused decision-making.

This role requires maturity, discretion, and operational confidence. You will help shape what reaches leadership desks, ensure strategic initiatives stay on track, and prevent unnecessary noise from entering the equation. You will work closely with both the CEO and COO, balancing daily support with long-term coordination, and ensuring that they are freed up to lead, decide, and grow.

If you’re calm, confident, and thrive in a high-trust, high-responsibility environment—you’ll be a powerful part of Forward’s leadership engine.

Key Responsibilities:

• Own calendar and schedule management for the CEO and COO, aligning time with top priorities and protecting space for strategic work
• Filter and triage inbound communications—fielding inquiries, answering where appropriate, and escalating only what requires executive input
• Act as the first line of response—directing team members, clients, and external partners to the right resources or channels
• Track high-priority projects, meetings, and follow-through tasks, ensuring alignment and execution across departments
• Prepare meeting agendas, capture decisions, and drive accountability on action items
• Manage logistics and correspondence for meetings, events, presentations, and strategic briefings
• Draft and edit internal documents, communications, and materials with clarity and professionalism
• Coordinate hiring support, onboarding logistics, and stakeholder engagements as needed
• Support both long-term planning and immediate daily operations through proactive communication and structure
• Maintain confidentiality, discretion, and precision in all aspects of your work

Your Skills & Experience:

• 3–5+ years supporting executive leadership in a fast-paced or high-growth environment
• Proven ability to manage complex schedules, filter priorities, and handle sensitive communication
• Exceptional judgment and interpersonal skill—you know when to solve, when to delegate, and when to escalate
• Skilled in professional communication (written and verbal) with high attention to tone, timing, and context
• Strong organizational and task management systems—comfortable with tools like GSuite, Slack, Notion, or CRMs
• Experience navigating diverse team environments, cross-functional initiatives, and dynamic workloads
• High discretion and integrity—able to manage confidential information with professionalism
• Experience in consulting, creative firms, or strategy environments is an asset

What You Bring:

• You’re a strategic: you filter noise, protect leadership time, and know how to keep the focus where it matters most
• You bring structure and stability to fast-moving environments, tracking details while never losing sight of the big picture
• You lead with clarity and calm, you know how to direct traffic, hold timelines, and remove roadblocks before they escalate
• You handle information with care, managing sensitive communications and confidential work with discretion
• You act with initiative, you don’t wait for problems, you pre-empt them
• You strengthen leadership by reducing friction, surfacing priorities, and keeping everything aligned behind the scenes
• You bring a steady hand, a strategic mind, and a clear sense of what needs attention—and what doesn’t

Benefits:

• Health and dental coverage
• Paid sick leave
• Bonus structure based on performance and impact

Growth & Learning:

• Onboarding and coaching from senior team leads
• Exposure to high-level strategy, planning, and execution
• Purpose-driven work across government, community, and business sectors

We are a growing team with real opportunity for leadership and impact. Be part of a collaborative, trusted, and high-performing environment.

Join Forward Creative Inc. today.

Apply Here: https://forwardcreative.ca/careers/

We are committed to providing an inclusive and accessible application process for all candidates. If you require any accommodations to participate in our application process, please reach out to us at [e-mail]. We are here to assist you and ensure that you have the best possible experience.