Executive Assistant To CEO

Jacobs & Thompson; Barrie; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company is seeking a highly organized Executive Assistant (EA) to support the Chief Executive Officer. The ideal candidate will handle administrative tasks that enable the CEO to focus on high-priority initiatives. This role demands excellent communication skills, professionalism, and the ability to manage priorities in a fast-paced setting.

Qualifications

• Minimum 5+ years of experience as an Executive Assistant.
• Exceptional organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite and collaboration tools.

Responsibilities

• Manage and maintain the CEO’s calendar, meetings, and travel.
• Prepare documents for meetings and follow up on action items.
• Liaise with senior leadership and support strategic initiatives.

Skills

Organizational skills

Time-management skills

Communication skills

Discretion

Proactivity

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Slack

Zoom

Google Workspace

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support the Chief Executive Officer. The ideal candidate will be a strategic partner, handling a wide range of administrative and executive support-related tasks, enabling the CEO to focus on high-priority initiatives. This role requires excellent communication skills, a high level of professionalism, and the ability to manage competing priorities in a fast-paced environment.Key Responsibilities:

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel (both domestic and international)
• Act as a gatekeeper and primary point of contact for internal and external stakeholders
• Prepare and organize documents for meetings, presentations, and reports
• Attend meetings as requested, take minutes, and follow up on action items
• Coordinate complex travel arrangements and itineraries, including accommodation and transportation
• Manage and prioritize incoming communications, including email, phone calls, and mail
• Handle confidential information with discretion and professionalism
• Assist in the preparation and review of communications, reports, and presentations on behalf of the CEO
• Liaise with senior leadership and support strategic initiatives and projects as needed
• Anticipate the needs of the CEO and act accordingly

Qualifications:

• Bachelor’s degree preferred; equivalent work experience accepted
• Minimum 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom, Google Workspace)
• Discretion and confidentiality are essential
• Ability to work independently and as part of a team
• Proactive, adaptable, and resourceful, with a strong sense of ownership