Executive Assistant (Temporary position-15 months)

Michelin; Magog; On-site; CAD 64,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant in a temporary role that offers a unique opportunity to support the Industrial Manager. You will play a vital role in managing schedules, organizing meetings, and ensuring smooth administrative operations. This innovative firm values collaboration and offers a hybrid work environment, competitive salary, and a comprehensive benefits package. If you are detail-oriented, possess excellent communication skills, and thrive in a dynamic setting, this position is perfect for you. Embrace the chance to contribute to a team dedicated to redefining the future of mobility and enjoy a stimulating work atmosphere!

Benefits

Hybrid work

Professional development support

Employee assistance program

Discounts on products

Varied activities and opportunities

Qualifications

• Experience as an administrative assistant is essential.
• Knowledge of office management systems and procedures is required.

Responsibilities

• Assist the Industrial Manager with administrative operations.
• Manage the director's agenda and organize meetings.

Skills

Time Management

Bilingual Communication

Detail-oriented

Problem-solving

Organizational Skills

Education

High School Diploma

Administrative Assistant Qualification

Tools

MS Office

Office Management Systems

Job description

Executive Assistant (Temporary position-15 months)

Michelin, the Worldwide leader in Tires, is hiring!

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Make a difference as an Executive Assistant – Temporary position – 15 months

We recruit you for your personality, your skills and your experience for a career in the company. Motivated by our Purpose - We Care about Giving People a Better Way Forward. We offer to our employees a comprehensive Total Rewards package with competitive salary, well-being, health care, life insurance and retirement benefits and perks such as:

• Hybrid work for eligible positions (at least 2 days per week at the Michelin R&D center in Magog)
• Collaborate with colleagues all over the world
• Support for professional development
• A stimulating role in a highly innovative company
• An employee assistance program
• Discounts on products
• Varied activities and opportunities to get involved
• Modern offices
• Base salary based on experience, starting annual salary for this position is 64 000 $ and bonus

If Respect for people, Teamwork and Trust are some values you live by you should consider joining us, the Worldwide leader in Tires!

Your role:

The selected candidate will assist the Industrial Manager of the Beyond Road business line in the execution of their activities. In addition, he/she will assist the team in administrative operations: personnel, purchasing, IT, travel, organization of meetings and document management.

What we need you for

Collaboration with the Director

• Manages the agenda of the director and optimizes time, while managing all subjects within the deadlines (agenda/trips, documents/files/reports).
• Organizes the Manager’s professional trips, manages the logistics through the existing tool, gathers travel documents, completes the expense reports.
• Works out the annual Entity calendar considering the calendar distributed by the Entity Executive Assistant.
• Distributes the calendar to the direction team on a date identified with the Manager.
• Organizes the meetings and seminars within the calendar while respecting all the deadlines.
• Organizes meetings (logistics and planning): suggests meetings’ agendas, attends if needed and writes the meeting minutes.
• Ensures the tracking of actions identified within the meetings.
• Organizes occasionally the Entity’s events (seminars, team buildings…).
• Provides the Manager with all the elements/files/presentations/reporting necessary to his/her activity within the deadlines and with a critical eye.

Preparation and/or management of files

• Manages complementary assigned missions independently.

Extended Support to the team:

• Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mandatory training, mutation forms, newcomers welcome, departure ...).
• Organizes meetings considering deadlines, timing, participants, connections, agenda and venue.
• Greets and directs visitors of the entity.

Welcome and department Image:

• Meets various (internal and external) requests and offers adapted responses.
• Greets and directs visitors of the Entity.

What do you need to possess for being successful:

• You have a high school diploma; additional qualification as an administrative assistant or secretary will be an asset.
• You have demonstrated experience as an administrative assistant.
• You have knowledge of office management systems and procedures.
• You are proficient in MS Office (MS Excel and MS PowerPoint, in particular);
• You are discreet.
• You are excellent with time management and can prioritize work.
• You are detail-oriented and problem-solving.
• You are bilingual, you have excellent written and verbal communication skills.
• You have strong organizational skills with the ability to multitask.

Our Candidate and New Hire Experience Promise:

At each step in your career, you will be guided along your career path to help you build a personalized career plan for the long-term… and it starts Now!”

Discover your future – Demonstrate your interest – Meet your future colleagues – Start your Journey!

Moving Forward Together: Apply Today!

The Magog Team - #michelinmagog

Meet the Michelin Magog team. We are the world headquarter of the Michelin Off-Road business line and the global research and development center for systems and tracks. You'll get a glimpse of the innovative and fun work environment enjoyed by our 300 employees in Magog. Our team works to enable thousands of people to move forward better every day. We are motivated to redefine the future of mobility. Come and join us!

Watch our team video

Michelin is an equal employment opportunity employer of visible minorities, women, Indigenous persons and people with disabilities. If you need accommodation for any part of the employment application process because of a disability, please contact us at [e-mail]