Executive Assistant (Temporary)

ENERCON Gesellschaft mit beschränkter Haftung; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

ENERCON is seeking an Executive Assistant to provide essential support for its leadership team. This crucial role involves managing calendars, organizing meetings, and drafting correspondence in a hybrid work environment. The ideal candidate is organized, proactive, and able to navigate a fast-paced administrative role while maintaining professionalism and discretion.

Qualifications

• Strong written and verbal communication skills in English and French.
• Ability to manage shifting priorities in a fast-paced environment.
• Proactive mindset with the ability to take initiative.

Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings.
• Organize and coordinate meetings: prepare agendas and take minutes.
• Act as a liaison between the executive and internal/external stakeholders.

Skills

Organization

Time Management

Communication

Problem Solving

Discretion

Education

Proven experience as an Executive Assistant

Tools

Microsoft 365 Suite

Job description

Onsite / Hybrid / Remote: Hybrid (< 50% remote)

ENERCON, a globally renowned company established in Germany 40 years ago, positions itself as a leader in the wind turbine design and manufacturing industry. Our reputation is built on an unwavering commitment to excellence, the adoption of cutting-edge direct-drive generator technologies, rigorous adherence to quality standards, and the establishment of long-term service contracts. We have become a global reference for reliability and performance. With a product range spanning from 2 MW to 6 MW, ENERCON is at the forefront of wind energy innovation, propelling the industry toward a promising future. To date, we have successfully installed over 32,500 wind turbines worldwide, generating a total capacity of 61 GW.

With its North American headquarters located in Montreal, Quebec, service centers spanning from coast to coast, along with a certified warehouse and training center in Boucherville, Quebec, ENERCON holds a significant position in the Canadian market since its inception in 2001. The company currently represents more than 2,700 MW of installed capacity across eight provinces and territories in Canada.

At ENERCON in North America, our commitment is to build a cleaner and more sustainable future, promote energy transition, and offer exciting career opportunities to those who share our vision. Explore our job opportunities and join us in shaping the future of renewable energy, contributing to the creation of a world powered by sustainable energy.

ENERCON is seeking a highly organized, resourceful, and proactive Executive Assistant to support our executive leadership team. This key position plays a critical role in ensuring the smooth and efficient operation of executive-level activities by providing high-quality administrative and logistical support. The ideal candidate demonstrates discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

This is a 3-month contract with the possibility of extension and offers a hybrid work model allowing flexibility between working from home and our office.

Key Responsibilities

Executive Support

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare and format reports, presentations, and internal documentation
• Draft and manage professional correspondence, including emails and memos
• Handle sensitive and confidential information with the utmost discretion
• Act as a liaison between the executive and internal/external stakeholders

Meetings & Events

• Organize and coordinate meetings: prepare agendas, take minutes and ensure timely follow-up on action items
• Support the planning and logistics of internal and external events, such as conferences, executive off-sites, and corporate functions

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative support role
• Excellent organizational and time-management skills
• Strong redaction, writing, and document review abilities
• Strong written and verbal communication skills in English and French language is an important requirement
• Proficiency with Microsoft 365 Suite and other common office software
• Ability to work both independently and collaboratively
• High level of professionalism, tact, and discretion
• Strong problem-solving abilities and attention to detail
• Ability to manage shifting priorities and adapt in a dynamic environment
• Proactive mindset with the ability to take initiative