Executive Assistant / Team Coordinator

Kye Pharmaceuticals; Toronto; Hybrid; CAD 30,000 - 45,000; Part time

Job summary

A Canadian pharmaceutical company is seeking a part-time Executive Assistant / Team Coordinator. The role includes managing office duties, scheduling meetings, and supporting multiple departments. Ideal candidates will have over 10 years of administrative experience and proficiency in Microsoft Office. This hybrid position allows flexibility between office and home-based work.

Qualifications

• At least 10 years of administrative experience and office management.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Serve as the point person for office management duties.
• Schedule meetings and manage calendars for leadership.
• Organize office operations and procedures.
• Assist with marketing for promotional materials.
• Manage contract and price negotiations with vendors.

Skills

Administrative experience

Office management

Proficient in Microsoft Word

Proficient in Excel

Proficient in PowerPoint

Education

High School diploma

Job description

Job Description

Salary :

Executive Assistant / Team Coordinator

Part-time

Kye Pharmaceuticals Inc. is a Canadian pharmaceutical company committed to bringing value to Canadians with medicines that fulfill clinically significant unmet needs. Our experienced team offers expertise in the Canadian pharmaceutical landscape from registration through to commercialization.

With a rapidly growing portfolio of in-licensed prescription medicines, Kye has an immediate opening for an Administrative Assistant and Team Coordinator. The successful candidate will join a team of highly motivated professionals committed to building a growth-stage organization with start-up agility based on scientific and medical integrity. The Executive Assistant / Team Coordinator will support the organization across multiple departments and teams.

Responsibilities :

• Serve as the point person for office management duties including maintenance, mailing, supplies, equipment, bills
• Schedule meetings and manage calendars for the President and 1-2 other members of the leadership team
• Organize the layout and administration of the virtual and/or physical office environment
• Maintain the office condition and arrange necessary repairs
• Assist with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT support on all office equipment distribution and inventory
• Ensure that all relevant items are sent to Accounting
• Assist with marketing for promotional materials and direct mail
• Manage contract and price negotiations with vendors and service providers
• Manage office expenses and ensure accurate and timely reporting
• Assist in the onboarding process for new hires
• Address queries from employees regarding various needs (e.g., stationery, computer equipment, travel arrangements)
• Support internal and external communications initiatives
• Liaise with facility management vendors, including cleaning, catering, and security services
• Ensure conference spaces are prepared and ready for scheduled meetings
• Organize onsite and offsite meetings, activities, and conferences for corporate or brand purposes

Required Qualifications :

• High School diploma
• At least 10 years of administrative experience and office management
• Proficient in Microsoft Word, Excel, and PowerPoint

Industry

• Pharmaceuticals

Employment Type

• Part-time (24 hours per week)

Work Location

• Hybrid between Kye offices (currently at 5200 Yonge St) and home-based