Executive Assistant Team Coordinator

Ramsay Careers Details; Sydney; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading global healthcare provider is seeking an Executive Assistant / Team Coordinator in Sydney, Canada. You will provide dedicated support to the Global Chief Risk Officer by managing communications, schedules, and administrative tasks. The ideal candidate has at least 5 years of experience supporting senior executives, exceptional organizational skills, and proficiency in Microsoft Office. This position offers professional advancement and flexible work arrangements.

Benefits

Professional advancement opportunities

Employee discounts at various retailers

Flexible work arrangements

24/7 Employee Assistance Program

Qualifications

• A minimum of 5 years of experience providing executive support to senior management or C-suite executives.
• Ability to manage competing priorities and tight deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-quality, confidential administrative support to the Global Chief Risk Officer.
• Manage calendars, schedule appointments, and organize meetings.
• Prepare agendas, compile briefing materials, and track follow-up actions.

Skills

Strong organizational skills

Exceptional communication skills

Proficiency in Microsoft Office Suite

Problem-solving skills

Confidentiality and discretion

Job description

The Opportunity

We are seeking a dynamic Executive Assistant / Team Coordinator to provide dedicated administrative support to our Global Chief Risk Officer. You will play a vital part in streamlining communication, coordinating meetings, and managing reporting processes for the executive team. Your responsibilities will include overseeing the seamless operation of day-to-day tasks, collaborating closely with senior managers and team members to ensure efficient workflows and prioritization of activities. You will also maintain organizational databases, support team coordination, manage schedules, and ensure all administrative functions run smoothly across the team.

What You'll Do

• Provide high-quality, confidential administrative support to the Global Chief Risk Officer and the Risk and Audit team, including managing calendars, scheduling appointments, and organizing meetings and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and effective meeting coordination.
• Prepare agendas, compile briefing materials, take meeting notes, and track follow-up actions. Draft, proofread, and refine correspondence, reports, presentations, and other documents.
• Proactively prioritize and manage tasks to support the smooth operation of the Risk and Audit team, ensuring deadlines are met and priorities are adjusted as needed.
• Organize and coordinate meetings, workshops, events, conferences, and team-building activities, ensuring all logistics are handled efficiently.
• Build and maintain strong relationships with senior executives, internal teams, and external partners to facilitate effective communication.
• Assist in research, data collection, report collation, and project management tasks to support key initiatives across the Risk and Audit team.
• Handle sensitive and confidential information with the highest level of professionalism, integrity, and discretion.

What You'll Need

• A minimum of 5 years of experience providing executive support to senior management or C-suite executives.
• Strong organizational skills with the ability to manage competing priorities and tight deadlines.
• Exceptional communication skills, both written and verbal, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced expertise in managing calendars, travel coordination, and document creation.
• Proven ability to work independently and take initiative to resolve issues and manage tasks effectively.
• Problem-solving skills: proactive and resourceful, capable of anticipating needs and resolving issues independently or collaboratively.
• Confidentiality and discretion in handling sensitive information, maintaining high professionalism.

Adaptable and proactive, able to manage and adjust priorities as necessary to meet business needs.

What's in it for you

• Professional Advancement: Recognition, rewards, professional development, employee referral programs, access to LinkedIn Learning, education scholarships, and the Ramsay Leadership Academy.
• Discounts: Ramsay Rewards (deals at over 100 retailers), hospital, allied health, and pharmacy discounts, higher extras limits for dental and health cover.
• Health and Wellbeing: Flexible work arrangements, flexible leave, 24/7 Employee Assistance Program offering confidential counseling, coaching, and support.
• Leisure/Social/Financial: Discounts for leisure travel, salary sacrifice opportunities such as airport lounge memberships, self-education expenses, novated leasing, and more.

About Us

Ramsay Health Care is a global operator of private hospitals and primary care clinics with over 70 Australian sites, employing over 34,000 people. Since 1964, we have been committed to delivering high-quality patient care and practicing the Ramsay Way philosophy of People Caring for People.

We believe in a bright future for our company and our employees. Our wellbeing initiatives and learning and development programs have helped us grow as an industry leader and sought-after employer.

Requirements

• A National Police Check conducted within the previous 12 months may be required.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

Please include your CV highlighting your experience and skills relevant to the above criteria.

For inquiries, contact Andrew Wearne, Group Chief Risk Officer.

Applications Close: 28 August 2025

Ramsay Health Care is committed to Child Safety. Details are available in our Code of Conduct.

Required Experience: Key Skills, Business, Car Driving, EAM, EPC, Employee Benefits

Employment Type: Full-Time

Experience: Years

Vacancy: 1