Executive Assistant - Tax Team

Baker Tilly Canada; Courtice; On-site; CAD 70,000 - 85,000; Full time

Job summary

A leading advisory and accounting firm is seeking an Executive Assistant to support their Tax Team in Courtice. You'll manage the workflow of Tax Partners, handle communications, and maintain client relationships. Ideal candidates should have over 10 years in administrative roles and strong Office 365 skills. Offered benefits include flex time, generous vacation, a comprehensive health package, and competitive compensation.

Benefits

Flex time and banked overtime

3 weeks paid vacation

Employer-paid benefits

Wellness subsidy

RRSP matching program

Qualifications

• Experience supporting a senior leader preferred.
• Knowledge of public accounting firm environment an asset.
• Resourcefulness and problem-solving abilities.

Responsibilities

• Manage calendars and schedule meetings for the Partners.
• Coordinate travel arrangements and expense reports.
• Handle Partner emails and communications.
• Assist with onboarding new clients and proposals.
• Support client relationships and manage invoices.

Skills

10+ years in progressive administrative roles

2+ years in an executive assistant role

Expert with Office 365

Exceptional communication skills

Strong presentation skills

Education

College Diploma required

Bachelor’s degree an asset

Job description

Overview

Executive Assistant - Tax Team role at Baker Tilly Canada .

Be part of something bigger. Build with us today — Now, for tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Executive Assistant to join our Tax team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.”

Your role

As an Executive Assistant at our accounting firm, you will play a vital role in ensuring that the Tax Partners\' workflow runs smoothly and supporting high-level executives in their day-to-day responsibilities. This role is crucial in ensuring efficiency, timeliness and effective communication in helping the firm\'s leadership stay organized, manage workloads effectively and maintain smooth operations.

Responsibilities include :

Responsibilities

• Managing the calendars of the Partners, scheduling meetings, client appointments, and ensuring there are no scheduling conflicts.
• Coordinate travel arrangements and expense reports.
• Managing Partner emails, phone calls, and other communications, ensuring important messages are prioritized and responses are timely.
• Onboarding new clients, including preparing proposals, assisting with gathering the information / documentation needed from clients for set up, preparation of engagement letters and obtaining signatures and coordinating CRA access.
• Serving as a point of contact for clients, scheduling meetings, answering inquiries or basic questions about services.
• Helping maintain strong client relationships.
• Managing client WIP, preparing client invoices and coordinating efforts with the engagement teams.
• Preparing important documents, presentations, and internal reports, ensuring they are well-organized, accurate, and meet the firm\'s standards. Including assisting with tax returns, financial statements.
• Assisting with various firm projects, such as tax season preparations (e.g., proactively contacting clients for year-end documents), basic T1 audit requests, placing calls to CRA, etc.
• Conducting detailed research as required.

Qualifications

• 10+ years in progressive administrative roles
• 2+ years in an executive assistant role, supporting a senior leader, preferred
• Bachelor’s degree an asset; College Diploma required
• Expert knowledge of a professional services environment; public accounting firm experience an asset
• Expert with Office 365
• Resourceful with exceptional communication and problem-solving skills
• Strong presentation and client relationship management skills

What’s in it for you?

• Flex time and banked overtime program (summer Fridays off)
• 3 weeks paid vacation to start
• Challenging and varied assignments
• Ongoing training and support
• Competitive compensation
• Employer-paid benefits package including comprehensive health and dental starting from day one
• Enhanced mental health benefits
• Wellness subsidy
• RRSP matching program
• A leadership team committed to your success
• A professional, fun and friendly working environment

Where you’ll work

Courtice, with travel to our Cobourg office as needed. Mileage will be paid for interoffice travel.

Job type

Permanent, Full-time

Start date

Applications should be submitted by July 21, 2025.

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

Equal employment opportunity

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.