Executive Assistant (Supporting 2 VPs)

Intello Technologies Inc.; Montreal; On-site; CAD 73,000 - 109,000; Full time

Job summary

A leading technology company is looking for an Executive Assistant to support two Vice Presidents in Montreal. The role involves managing calendars, coordinating travel, and ensuring efficient communication and operations within the organization. Ideal candidates will have a strong background in corporate support, exceptional communication skills, and the ability to handle high-pressure tasks with confidentiality.

Benefits

Minimum 3 weeks vacation

Flexible benefits plan

Generous pension plan

Opportunities for learning & development

Qualifications

• 3-5 years as an Executive Assistant supporting VP level in a corporate environment.
• Exceptionally skilled in written and verbal communication.
• Proficient in Microsoft Office Suite and Google Workspace.

Responsibilities

• Manage calendars and coordinate administrative tasks for VPs.
• Prepare materials for meetings and manage follow-up actions.
• Serve as primary contact for VPs and ensure completion of deadlines.

Skills

Communication

Interpersonal skills

Multitasking

Initiative

Time management

Tools

Microsoft Office Suite

Google Workspace

Job description

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TELUS is not your traditional company, we embrace change and have fun re-inventing the future of work. We are as passionate about our team as we are about our business and thrive on thinking out of the box, delivering in new ways, and supporting exceptional team member experiences.

Join our team:

Post Acquisition Integration (PAI)

The Post Acquisition Integration (PAI) team works collaboratively with stakeholders across TELUS Business Solutions and TELUS Health to deliver complex, cross functional projects including the successful integration of recently acquired companies. The PAI team is leading programs that are shaping the future of TELUS through the thoughtful integration of the products, people and processes across the organization. As we grow, we’re seeking team members who get excited about making meaningful change and delivering for our customers in new ways.

TELUS Health Finance

The TELUS Health Finance team is committed to being trusted, valued, and engaged business partners. We leverage our foundational knowledge to challenge the status quo, generating ideas that influence key business decisions. Our focus remains on enhancing efficiency and effectiveness while striving to be key contributors to TELUS Health's success. The team works collaboratively across four business units to report financials and provide advise and guidance on risks and opportunities, critical business decisions and TELUS Health strategy.

Here's the impact you'll make and what we'll accomplish together

As the Executive Assistant for two Vice Presidents, your mandate will involve artfully and thoughtfully managing numerous programs and activities with a high level of professionalism, collaboration and confidentiality.

• Serve as the primary point of contact for the Vice Presidents, expertly managing their daily calendar, prioritizing appointments, and resolving scheduling conflicts
• Coordinate and manage comprehensive administrative tasks, including calendar scheduling, travel arrangements, expense management and email requests
• Gather, organize, and prepare essential information, materials, and resources for meetings and events (including logistics and room bookings), ensuring readiness and efficiency
• Proactively monitor follow-up activities, action items and meeting materials to ensure timely completion and preparation
• Manage requests related to hiring, onboarding, offboarding and team member changes, acting as the Vice President's delegate in various systems
• Follow up diligently on deadlines and commitments to and from executives, ensuring timely fulfillment
• Manage email distribution lists and disseminate official communications on behalf of the Vice Presidents
• Prepare regular and ad-hoc reports for ongoing programs, such as recognition and training initiatives
• Manage org charts for the global team and facilitate translation of communications and other materials
• Act as a brand ambassador for TELUS, consistently delivering a best-in-class experience for all stakeholders
• Contribute to a positive and collaborative team culture, supporting others and fostering a helpful work environment

Qualifications

What you bring:

• You have 3-5 years of experience as an Executive Assistant supporting senior executives (VP level and above) in a corporate environment
• You have exceptional written and verbal communication skills in English
• You are known for your interpersonal skills and the ability to communicate professionally with all levels of stakeholders, both internally and externally
• You are skilled in the use of Microsoft Office Suite and Google Workspace, including multiple calendar management, document and presentation creation/editing, complex spreadsheets and organized archiving
• You thrive on prioritizing, multitasking and meeting deadlines with minimal supervision
• You delight in managing travel, including booking, coordination and rapid adjustments
• Your credibility is renowned, along with judgment, discretion and confidentiality
• You have a knack for taking initiative, anticipating needs and offering solutions
• You are known for being adaptable, agile and remaining calm and poised in the face of change or ambiguity

By applying to this role, you understand and agree that your information will be shared with the TELUS Group of Companies’ Talent Acquisition team(s) and/or any leader(s) who will be part of the selection process.

Salary Range: $73,000-$109,000

Performance Bonus or Sales Incentive Plan: 10%

Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. In addition, TELUS offers rewarding benefits, which may vary per job function, such as:

• Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
• Flexibility to work in-office, virtually or a combination of both
• Generous company matched pension and share purchase programs
• Opportunity to give back to communities in which we work, live and serve
• Career growth and learning & development opportunitiestodevelop your skills
• And much more …

Please note that the compensation shown in the job postingmay be subject to change in 2025.

A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.

You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.

Note for Quebec candidates: if knowledge of English is required for this position, it is because the team memberwill be asked, on a regular basis, to interact in English with external or internal parties or to use English applications or software as part of their tasks.

Operations

We’re the ones that design, build, repair and maintain the billions of dollars’ worth of the infrastructure that keeps more than 15.2 million Canadians connected.

We are honoured to be recognized

1.4M
Days volunteered in our communities.

70%
Team members that work at home or are mobile.

15.2
Million customers that TELUS is serving across Canada.

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.