Executive Assistant - St Andrew's Hospice

NHS Scotland; Woody Point; On-site; CAD 58,000 - 63,000; Full time

Benefits offered by this job

Competitive Salaries

Flexible Working Practices

Generous Annual Leave Entitlement

Induction Programme

Employee Assistance Programme

Counselling Services

Contributory Pension Scheme

NHS Staff Benefits Scheme

Job summary

St Andrew’s Hospice is seeking an experienced Executive Assistant to provide high‑level administrative support to the Deputy CEO/Head of Clinical Services and CEO. The role requires discretion, excellent written and verbal communication, and the ability to handle sensitive information with political awareness.

You will manage diaries, prepare reports and minutes, coordinate board and committee activities, and support strategic projects while delivering a professional service to the Board of

Qualifications

• Relevant experience at senior administrative, Personal Assistant or Executive Assistant role.
• Competent with Microsoft Office and calendar management.
• Excellent communicator with experience supporting senior management.
• Demonstrated ability to handle confidential information with discretion.
• Flexible approach to changing priorities and projects.

Responsibilities

• Provide direct administrative support to the Deputy CEO/Head of Clinical Services.
• Manage diaries for the CEO and Deputy CEO with deadlines.
• Prepare high quality reports and formal minutes for the Board.
• Draft reports and correspondence with accuracy and professionalism.
• Undertake and manage projects as directed by the CEO.
• Support executive and professional services to the Board of Trustees.

Skills

Senior administrative experience

Personal Assistant

Executive Assistant

Diary management

Microsoft Office

Data analysis

Excellent communicator

Flexible working

Education

Experience in exec support

Tools

Microsoft Office

Job description

Executive Assistant

Executive Assistant SAH Band 4 £30,658 to £33,341 pro rata per annum 30 - 35 hours per week, Monday to Friday with some flexibility required to meet service needs.

Who are we?

St Andrew’s Hospice is a registered charity providing specialist palliative care for patients with life-limiting conditions which require complex symptom management, and/or end-of-life care. It is Lanarkshire's specialist hospice and provides multidisciplinary support for patients, their families and carers. The service is provided completely free of charge for the adult population of North and South Lanarkshire and is open to all without distinction of race, gender or creed.

The Hospice values represent our core beliefs and act as our guiding principles at the very heart of all that we do. Our values are; Human Dignity, Compassion, Justice, Advocacy and Quality.

What is the role?

An exciting opportunity has arisen for an experienced Executive Assistant to join our award winning team at St Andrews Hospice. Use your skills and experience to contribute to an organisation that truly makes a difference to patients and families across Lanarkshire.

Responsibilities

• Provide direct administrative support to the Deputy CEO/Head of Clinical Services
• Execute highly sensitive and confidential information with discretion, sensitivity, and political awareness
• Provide diary management for the CEO and Deputy CEO ensuring deadlines are achieved.
• Undertake and manage specific projects as directed by the CEO.
• Responsible for drafting high quality and accurate reports and correspondence
• The production of formal minutes, which accurately record decisions and actions
• Provision of a comprehensive, executive and professional service to the Board of Trustees

What we expect of you?

• Relevant experience at senior administrative, Personal Assistant or Executive Assistant role
• Competent to use the full range of Microsoft office
• Evidence of good organisational and administrative skills
• Excellent communicator who has had significant experience working with senior management/ leadership teams
• Demonstrated ability to collate and analyse data
• Flexible approach to meet the requirements of the post in an environment with changeable and/or conflicting priorities

What you can expect from us?

We recognise that to continue to provide excellent care and services to patients and families, we need an amazing team around us. In order to attract, retain and reward our people, our benefits include:

Benefits

• A warm and supportive working environment
• Competitive Salaries
• Unsocial Hours Payments (where relevant to role)
• Generous Annual Leave Entitlement
• Induction Programme
• Employee Assistance Programme
• Counselling Services
• Occupational Health
• Contributory Pension Scheme
• Flexible Working Practices
• Ongoing learning & development opportunities
• NHS Staff Benefits Scheme

Closing date for applications is: 19th October 2026

Interview date: 29th & 30th October 2026

We reserve the right to close this advert early should we receive sufficient applications.

This is not an NHS appointment, and any offer is subject to receipt of satisfactory references and Disclosure. Please note that if you do not hear from us within 10 days of the closing date you have not been shortlisted on this occasion.

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