Executive Assistant Sr

UNC Health; Raleigh; Hybrid; CAD 74,000 - 106,000; Full time

Benefits offered by this job

Hybrid work

UNC Health benefits

Job summary

UNC Health is seeking a skilled executive assistant to support senior leadership, manage calendars, coordinate meetings and travel, and handle confidential correspondence. The role requires attention to detail and strong organizational skills in a hybrid, state-employed context.

Ideal candidates have four years of high-level administrative experience and proficiency with Outlook, Word and PowerPoint, with a focus on reliability and discretion.

Qualifications

• Proficiency with Microsoft Outlook, Word and PowerPoint.
• Strong calendar management and meeting planning skills.
• Four years of high-level administrative/office management experience.

Responsibilities

• Serves as primary assistant to a VP/President and provides clerical support.
• Manages schedules, communications, meeting logistics and minutes.
• Screens calls and mail, handles routine correspondence and email.
• Coordinates travel arrangements and calendar commitments for executives.
• Supports budget duties for directors when needed.
• Maintains confidential files and ensures accessible records.

Skills

Outlook

Word

PowerPoint

Calendar management

Time management

Meeting planning

Education

High school diploma or GED

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.

Responsibilities

• Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
• Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
• Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
• May occasionally assist VPs with directors' budget.
• Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other Information

Other information:

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge/Skills/and Abilities Requirements

• Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: STATE
Entity: Shared Services
Organization Unit: Managed Care
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $24.98 - $35.91 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Hybrid
Work Schedule: Day Job
Location of Job: US:NC:Morrisville
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.