Executive Assistant, Senior â Consulting (Hybrid)

RSM Canada Operations ULC; Toronto; Hybrid; CAD 62,000 - 88,000; Full time

Job summary

RSM Canada Operations invites applications for the position of Executive Assistant Senior. This role is essential in supporting RSM leaders by managing schedules, travel planning, and ensuring smooth operation of internal tasks. Ideal candidates will demonstrate advanced organizational skills and proficiency in Microsoft Office, contributing to a collaborative and efficient workplace.

Qualifications

• 4 years relevant experience in a related field.
• Advanced Microsoft Office skills.
• Strong communication skills both written and verbal.

Responsibilities

• Manage calendar appointments and schedule meetings.
• Coordinate travel arrangements and submit expense reports.
• Prepare and proofread documents including correspondence and presentations.

Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Microsoft Excel

Administrative Experience

Calendar Management

Education

Diploma or equivalent experience in related field

Job description

We are the leading provider of professional services to the middle market globally our purpose is to instill confidence in a world of change empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled inclusive culture and talent experience and our ability to be compelling to our clients. Youll find an environment that inspires and empowers you to thrive both personally and professionally. Theres no one like you and thats why theres nowhere like RSM.

The executive assistant senior will provide skilled and efficient support to an assigned group of RSM leaders.

The executive assistant senior under minimal supervision will be responsible for all day-to-day activities including strategic calendar and schedule management execution of travel arrangements / expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications compiling reports and other special projects as needed.

This position requires a high level of professionalism confidentiality and a sense of urgency.

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements (flights cars hotels and meals etc.).
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration including handling all meeting invitations and logistics tracking attendees taking notes and following up with action items.
• Maintain daily weekly and monthly to-do lists with follow-ups accordingly.
• Routinely handle confidential correspondence.
• Take ownership of projects and / or events as assigned including conducting research organizing details and following through with execution.
• Prepare and proofread information including correspondence PowerPoint slides handouts and spreadsheets ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and / or documentation.
• Review invoices and / or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner as needed.
• Serve as the go-to resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and / or others outside of the firm as appropriate.
• Share knowledge of firm systems tools and industry knowledge when appropriate.
• Collaborate with other executive assistants including identifying and establishing best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

4 years relevant experience in a related field or area

Ability to interact with multiple levels of leadership

Advanced Microsoft Office skills

Preferred Requirements

Diploma or equivalent experience in related field

Strong communication skills both written and verbal

Effective organization and time management skills

Strong attention to detail

Ability to support and implement change

Facilitate discussions with leaders

Ability to manage at a macro level and identify when a refined approach is necessary

• This position is hybrid the successful incumbent will need to be in office 3 days per week

At RSM we offer a competitive benefits and compensation package for all our offer flexibility in your schedule empowering you to balance lifes demands while also maintaining your ability to serve clients. Learn more about our total rewards at does not tolerate discrimination and / or harassment based on race; colour; creed; sincerely held religious beliefs practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and / or gender expression); sexual orientation; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past current or prospective service in the Canadian uniformed service; Canadian Military / Veteran status ; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and / or employment / partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application interview or otherwise participate in the recruiting process please call us at or send us an email at .

At RSM an employees pay at any point in their career is intended to reflect their experiences performance and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including but not limited to education skills work experience certifications location etc. As such pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range : $62500 - $87500

Required Experience :

Senior IC

Key Skills

Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 62500 - 87500

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