Executive Assistant, Scotiabank

Scotiabank; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Join Scotiabank as an Executive Assistant to provide strategic support to senior leadership. You'll manage complex schedules, enhance operations through efficient communication, and engage in community events. A strong candidate will exhibit exceptional organizational capabilities and work autonomously in a fast-paced environment.

Benefits

Diversity, Equity, Inclusion & Allyship programs

Accessibility and Workplace Accommodations

Upskilling through online courses

Competitive Rewards program including bonus

Community Engagement opportunities

Qualifications

• Minimum 2 years experience as an executive assistant.
• Advanced knowledge of Microsoft Office Suite.
• Experience in large organizations with stakeholder management.

Responsibilities

• Provides calendar management to senior executives.
• Drafts official documents and arranges meetings.
• Manages travel arrangements and department initiatives.

Skills

Organizational skills

Time management

Communication

Presentation skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Requisition ID: 227701

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to the Senior Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth day-to-day operations of the EDO leadership team by managing complex schedules, coordinating enterprise-level initiatives, and facilitating communications across internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of operating with a high degree of discretion and professionalism in a high-paced, enterprise-level environment. individual applying for this role should bring a spirit of efficiency, proactivity and creativity in a problem-solving environment.

Is this role right for you?
• Provides calendar and time management to the senior executives using good judgement, coordinating, and collaborating with others to balance priorities.
• Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Performs high level administrative support: drafting letters and official information releases, arranging, and attending meetings; and taking and distributing minutes.
• Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets (expenses). Manages travel arrangements for the executives as required.
• Acts as the primarily liaison and coordinator for department initiatives.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Acts as the Planner for the Business Continuity Plan for the department.
• Actively engages, attends and participates in Community events. Supports the leadership team in developing inclusive practices and working environment.
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles.

Do you have the skills that will enable you to succeed in this role?
• Minimum of 2 years experience as an executive assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

What's in it for you?
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

• Upskilling through online courses, cross-functional development opportunities, and tuition assistance.
• Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.
• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Location(s): Canada : Ontario : Tobermory

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.