Executive Assistant, Risk

Oxford Properties Group; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Join Oxford Properties Group as an Executive Assistant for the Risk team, supporting a senior executive and facilitating project coordination. This full-time role demands excellent organizational skills and 7-10 years of experience in a dynamic work environment, where you’ll thrive in managing schedules, travel, and stakeholder relationships. Enjoy a culture that prioritizes diversity and professional growth while being a key part of a respected organization committed to strengthening communities through real estate.

Qualifications

• 7-10 years’ experience supporting a senior-level executive.
• Superior MS Office skills and experience with digital tools.
• Ability to work independently and manage confidential data.

Responsibilities

• Manage calendars, travel arrangements, and event planning.
• Coordinate meetings and prepare supporting documents.
• Assist with projects and document production.

Skills

Customer service

Organizational skills

Problem-solving

Project management

Communication skills

Education

Post-secondary education (college or university)

Tools

MS Office

MS Teams

SharePoint

Job description

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Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise, and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are currently looking for an exceptional Executive Assistant to support Oxford’s SVP, Head of Risk, and the Oxford Risk team based at our corporate HQ in Downtown Toronto. In this role, you will have the opportunity to support a very busy and energetic Executive and a 13-member team. Your positive attitude and demeanor, and superior customer service, organizational, project management, and problem-solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development, diversity, and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers and colleagues as genuine partners.

As a member of this team, you will be responsible for :

• Calendar management, travel arrangements across various time zones, booking meetings domestically and internationally, and planning events
• Coordination of both regular and ad-hoc meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation, compilation, and distribution of supporting documents
• Support the administration for coordination of activities related to Oxford’s Operational Risk Committee, including but not limited to agenda and materials management, liaising with teams at a Global Level
• Building strong relationships across the organization, partnering with internal and external stakeholders
• Information management to help manage proposals, inquiries, and appropriate distribution and delegation of research
• Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans as required
• Document production including creation of presentations, proposals, and other documents
• Promote a diverse and inclusive culture that prioritizes growth and development, as well as work-life balance
• Assist in the planning of team events and other activities

To Succeed In This Role, You

• Have 7-10 years’ experience supporting a senior-level executive within a large & complex organization
• A post-secondary education (college or university) is preferred
• Possess superior MS Office skills
• Have experience navigating and collaborating through a broader suite of digital tools such as MS Teams, SharePoint, etc.
• Demonstrate superior customer service skills and possess a relationship builder mentality
• Have experience working in a fast-paced environment and acted as the liaison with internal departments
• Demonstrate the ability to prioritize, multi-task, and work independently with little to no direction
• Have an eye for detail when writing and editing business documents, communications, and presentations
• Work with highly confidential data with both maturity and professionalism
• Possess exceptional verbal and written communication skills
• Drive to achieve results and continuously strive to deliver the highest performance through creative thinking
• Thrive in dynamic organizations that constantly evolve and adapt
• Have flexibility to work extra hours on occasion and sometimes on short notice
• Are committed to completing tasks in a timely manner

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down, and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee, and employee recognition programs.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

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