Executive Assistant - Richmond, BC - 2289916

UnitedHealth Group; Richmond; Hybrid; Confidential; Full time

Job summary

As an Executive Assistant at a leading health group, you will provide senior-level administrative support, coordinating meetings and travel for multiple executives. This full-time position also requires an agile and flexible approach to manage competing priorities effectively. With a strong emphasis on communication and stakeholder management, you'll help ensure the smooth running of executive functions while working in a hybrid environment.

Qualifications

• 3+ years of experience as an Executive Assistant supporting multiple executives.
• Experience in travel planning and scheduling.
• Ability to travel up to 10% of the time.

Responsibilities

• Create and maintain calendars, coordinate meetings.
• Make travel arrangements for executives.
• Plan and organize logistics for meetings and events.

Skills

Communication

Stakeholder management

Agility

Education

High School Diploma / GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Assistant is responsible for providing senior-level administrative support.

This position is full-time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm. Employees are required to work up to 3 days per week in the office.

We offer 4 weeks of on-the-job training. The hours of training will be aligned with your schedule.

If you are within commutable distance to the office at 10711 Cambie Rd. #130, Richmond, BC V6X 3G5, you will have the flexibility to work from home and the office in this hybrid role* as you take on some tough challenges.

Primary Responsibilities:

• Create / maintain calendars / coordinate meetings avoiding scheduling conflicts
• Create / prepare meeting materials and ensure distribution to appropriate individuals in a timely manner
• Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; Telepresence) needed for meetings/events, including Executive and / or Board level participants
• Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives) and assist with expense reporting
• Host, coordinate, and / or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
• Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
• Plan and organize logistics of large and/or offsite events, using internal resources as needed

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED
• Must be 18 years of age OR older
• 3+ years of experience as an Executive Assistant supporting multiple executives (Attorneys, People Team, Finance)
• Experience with Microsoft Word (create correspondence and work within templates), Microsoft Excel (data entry, sort / filter, and work within tables) and Microsoft Outlook (email and calendar management)
• Ability to work up to 3 days per week at 10711 Cambie Rd. #130, Richmond, BC V6X 3G5
• Ability to travel up to 10% of the time
• Ability to work between the hours of 8:00 am - 5:00 pm from Monday - Friday

Preferred Qualifications:

• 1+ years of experience in office management
• Experience in travel planning
• Experience in scheduling

Telecommuting Requirements:

• Reside within commutable distance to the office at 10711 Cambie Rd. #130, Richmond, BC V6X 3G5
• Ability to keep all company sensitive documents secure (if applicable)
• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills:

• Communication and stakeholder management skills to support C-level executives
• Agile and highly flexible with ability to manage multiple priorities with competing deadlines
• Ability to maintain confidentiality and handle sensitive correspondence

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

Canada Residents Only: The hourly range for Canada residents is $20.87 - $43.32 per hour. Pay is based on several factors including but not limited to education, work experience, certifications, etc.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission

#RPO