Executive Assistant (Research Institute)

Centre universitaire de santé McGill | McGill University Health Centre; Montreal; On-site; CAD 48,000 - 91,000; Full time

Job summary

Join a prestigious research institute where you will support senior executives in a dynamic environment. This role involves managing communications, organizing meetings, and coordinating projects that advance medical research and innovation. The institute values collaboration and is committed to improving patient care through cutting-edge research. With a flexible schedule and a host of benefits, this position offers a unique opportunity to contribute to significant advancements in healthcare while enjoying a supportive work culture. Embrace the chance to make a real impact in a leading organization dedicated to equity and inclusion.

Benefits

4-week vacation

12 paid personal days

13 paid statutory holidays

Modular group insurance plan

Telemedicine

Defined benefit government pension plan

Training and professional development opportunities

Child Care Centres

Corporate Discounts

Employee Assistance Program

Qualifications

• 7 to 10 years in a similar role supporting senior leadership.
• Experience in a scientific/research environment is an asset.

Responsibilities

• Manage the agenda of the Director and organize meetings.
• Coordinate travel, prepare reports, and manage correspondence.
• Compile data and assist in preparing presentations.

Skills

Senior executive support

Oral and written communication (French and English)

Organizational skills

Interpersonal skills

Attention to detail

Microsoft Office Suite

Education

Diploma of College Studies (DEC)

Vocation studies diploma + experience

Job description

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

As Director of Clinical Research and CIM, Dr. Genge provides strategic direction and leadership for clinical research across the Research Institute. She fosters collaborations and champion initiatives aimed at advancing medical innovation and improving patient care. Dr. Genge’s vision will be vital in ensuring that CIM continues to lead the way in cutting-edge research and translational medicine, strengthening RI-MUHC’s position as a global leader in clinical innovation.

General Duties

• Proactively manage the agenda of the Director, and organize in-person and virtual meetings (different time zones),
• Manage calls, emails/correspondence, prioritize and follow up on action items,
• Coordinate travel/business trips, prepare expense reports and reimbursement requests,
• Monitor and reconcile accounts, and settle invoices,
• Coordinate with the CIM Managers, the Institute’s Board meetings, as well as internal meetings (prepare and distribute documents, take minutes and follow up on action items),
• Organize special events (on-site and off-site) including logistics, catering, etc.,
• Edit, draft, compose and translate correspondence,
• Perform web searches, format documents and maintain shared electronic filing database and confidential reports,
• Compile data from various sources, prepare analysis reports, and assist in preparing and revising presentations for the Director,
• Participate in the coordination of special projects,
• Manage, create and update databases,
• Provide administrative support for research activities,
• Perform other duties as assigned.
  
  

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diploma of College Studies (DEC)

Field of Study: Administration, Communications or other related field

Other education considered an asset for this position: Vocation studies diploma + experience

Work Experience: 7 to 10 years in a similar role

Required Skills

• Senior experience supporting senior executive leadership in large institutions/organizations,
• Experience in a scientific/research environment considered an asset,
• Excellent oral and written communications skills (French and English),
• Solid organizational and relational skills (interpersonal skills and client focus),
• Ability to manage highly confidential information, discretion is essential in this role,
• Ability to manage priorities in a fast-paced, dynamic environment according to their relative importance and urgency,
• Ability to anticipate needs and take action proactively,
• Ability to work with minimal supervision and direction and to have initiative with decision-taking, as appropriate,
• Attention to detail, accuracy and analytical skills are essential for this role,
• Prepared to be available outside of regular work hours,
• Displays diplomacy, good judgment, resourcefulness and flexibility,
• Excellent knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  
  

Additional Information

Status : Full-time (35 hours/week)

Pay Scale: $48,503.00 to $90,090.00/year Commensurate with education & work experience.

Work Shift: Monday to Friday 8:30am to 4:30pm Flexible schedule

Work Site: GLEN Site, 1001 boul. Decarie

***If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!
  
  

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [e-mail]